Administrative Assistant - Police

SCPS•Strathroy-Caradoc, ON

19h•CA$64,896 - CA$77,771•Onsite

About The Position

The Strathroy-Caradoc Police Service is seeking an Administrative Assistant who embodies their values of teamwork, respect, honesty, and commitment. This role provides administrative and managerial support, often confidential in nature, to the Chief of Police and Senior Management. The position is responsible for managing Freedom of Information records and requests, processing payroll, preparing annual budgets, handling accounts payable/receivable, maintaining petty cash, and managing the HR database and hard copy files. The Administrative Assistant will also support the Freedom of Information Coordinator with FOI requests and prepare documents for senior management. The Police Service aims to create and maintain strong relationships with the community and partners, ensuring the security and well-being of all residents.

Requirements

2-year post-secondary education in Office Administration Executive.
Four to six years job pre-employment experience.
Good working knowledge of legislation, court process, policies and procedures in a police service environment.
High level of proficiency in reading and writing formal English.
Ability to read and understand text of considerable difficulty containing concepts such as legal documents.
Ability to write or modify text to communicate specialized information or prepare documentation accurately.
Ability to identify/respond effectively to needs or requests where responses may not well received.
Responsible for safekeeping of highly sensitive and confidential information.
Strong interpersonal skills with an ability to build and nurture relationships with internal employees, external community partners and agencies.
Ability to complete a high volume of tasks simultaneously.
Ability to exercise good judgement and make good decisions.
Ability to work independently and with minimal supervision.
Maintain strict confidentiality and professionalism.
Excellent written and verbal communication skills.
Computer and accurate keyboarding literacy skills with strong knowledge of Microsoft Office, Internet Applications and Adobe PRO.

Responsibilities

Act as the principal person responsible to provide administrative and managerial support, often confidential in nature, to the Chief of Police and Senior Management in accordance with the Police Services Act and policies of the Police Service.
Manage the Freedom of Information records and requests as per the Municipal Freedom of Information and Protection of Privacy Act.
Process payroll.
Prepare annual budgets.
Handle accounts payable/receivable and maintain petty cash.
Manage the HR database and hard copy files.
Assist the Freedom of Information Coordinator with FOI requests.
Prepare documents and support materials to assist the Chief of Police and Senior Management.