Administrative Assistant, Planning

Town of Caledon•Caledon, ON

7d•CA$60,948 - CA$76,185•Hybrid

About The Position

Reporting directly to the Lead Administrative Coordinator, this role is responsible for providing direct administrative support to the Director, Policy and Strategic Planning division and Planning team. You will collaborate with other administrative staff under the guidance of the Lead Administrative Coordinator on departmental initiatives. You will be responsible for coordinating schedules, supporting divisional projects, and managing a wide range of administrative duties across the Planning & Development department.

Requirements

Post-secondary diploma in Business Administration or a closely related field
1-3 years of administrative experience
Demonstrated customer service excellence
Strong organizational and problem-solving skills
Superior communication skills
Demonstrated ability to work independently and collaboratively
Excellent computer skills, particularly with Microsoft Office
Satisfactory passing of a criminal record check
Proof of qualifications

Nice To Haves

Experience in a municipal environment
Familiarity with AMANDA software

Responsibilities

Assist the Director and managers with scheduling, meeting agendas, minutes, correspondence, and other tasks
Coordinate divisional meetings, events, open houses, and training sessions
Support Freedom of Information requests and file/document management
Process customer payments and coordinate bookings, registrations, and reservations
Assist with research, background materials, and by-law preparations
Order office supplies and provide back-up support for other administrative staff as needed
Manage financial transactions including P-Card processing, coding invoices, and handling vendor-related tasks