Part Time Administrative Assistant- Planning & Zoning Dept.

City of Port St. Lucie•Port St. Lucie FL 34984, FL

5d•Onsite

About The Position

The City of Port St. Lucie is seeking an Administrative Assistant for the Planning & Zoning Department. This is a part-time position that requires advanced and difficult clerical, secretarial, and administrative support work. The role facilitates public trust and confidence in the City. The starting hourly rate is $24.57 - $28.25, depending on qualifications. This position is considered an "Essential Position" for emergency management, requiring 24/7 availability during City emergencies as determined by City Administrators, Emergency Manager, or City Officials. The position requires the applicant to successfully pass a drug screening. This posting is for non-city employees; current city employees must apply through the internal posting.

Requirements

Graduation from an accredited high school or possession of an acceptable equivalency diploma required.
A minimum of five (5) years of progressively responsible experience involving staff assistance and advanced clerical support work in a local government environment; or a combination of two (2) years of progressively responsible experience involving staff assistance and advanced clerical support work in a local government environment and a minimum of two (2) years of college course work required.
Possession of valid driver’s license and maintenance of clean driving record required with the ability to obtain a valid Florida driver’s license within 30 days from date of hire.
Skill in the use of business English, spelling, and punctuation to prepare documents, compose letters, etc.
Attention to detail required.
Knowledge of office practices and procedures.
Knowledge of GIS and Outlook and Fusion.
Knowledge of the Department and City's policies, procedures, and practices.
Ability to analyze a variety of administrative problems and make sound recommendations.
Advanced Microsoft Office Skills including Word, Excel, PowerPoint, and Outlook.
Ability to establish and effective working relationships with employees and the public.
Ability to communicate effectively in writing and orally.
Ability to focus on the positive in every situation.
Ability to model respect for individuals, teams, and the organization.
Ability to stay centered when challenged.
Ability to work under pressure and meet deadlines.
Ability to follow through with assigned tasks.
Must upload and submit attached copies of education credentials with the employment application.
Must completely detail work experience on the employment application.

Nice To Haves

Experience working in a Planning and Zoning Department is desired; related local government experience may also be considered.
Experience with other software systems a plus.

Responsibilities

Keeps the mission, vision, and values of the City of Port St. Lucie at the forefront of decision making and action; builds strategic and collaborative relationships and interacts with others in a way that builds confidence and trust; provides excellent customer service by taking action to accomplish objectives, maintains high levels of work and productivity by generating innovative solutions to work situations.
Performs duties of a staff assistant nature and participates directly in the work of the individual(s) supported.
Provides support to Boards as needed, including but not limited to the Planning and Zoning Board and Public Art Board.
Secures details of specialized information, coordinates office work, and provides information regarding the services and operation of the unit.
Manages appointment calendars and schedules appointments/meetings.
Receives and screens calls and refers callers to proper employees.
Assists in the preparation and distribution of agendas, public notice requirements, and scheduling of public meetings.
Prepares expanded agenda for PZ Board Chairman.
Coordinates with Public Works on setting up and removing notice of hearing signage.
Prepares travel arrangements for conferences and seminars using the prescribed City procurement program for travel.
Takes notes and minutes of conferences, meetings, and functions as required.
Prepares forms and composes letters.
Sets up and maintains specialized office files.
Makes copies and files letters, reports, and related technical information in the prescribed manner.
Retrieves data for reports and assembles information for others’ use.
Creates maps in GIS if needed.
Prepares legal notifications and advertisements.
Downloads county property owner information and creates mailing labels via mail merge or other similar process.
Responsible for ensuring deadlines are met for advertising and property owner notification letters are prepared and sent.
Opens, prioritizes, and processes mail.
Prepares various types of correspondence such as letters, memoranda, forms, reports, schedules, manuals, booklets, requisitions, purchase orders, and related paperwork.
Types information or enters data into computer containing technical terminology.
Assists in monitoring contracts.
Performs research and retrieval of records.
Conducts statistical comparisons of information.
Assists in the preparation and maintenance of department records.
Orders and maintains office supplies.
Maintains files for all Planning & Zoning Board, Site Plan Review Committee and City Council agendas, action agendas & minutes.
May provide support to Public Art Board as needed.
Keeps Weekly Schedules updated and provides to the distribution list twice a week when there are updates.
Supports the Site Plan Review Committee.
Organizes the electronic submittal of new applications.
Manages databases.
Prepares specialized reports and presentations.
Assists in budget preparation and monitoring.