Administrative Assistant, People Services

Easterseals-Goodwill Northern Rocky Mountain • Great Falls, MT

8h • Onsite

About The Position

The Administrative Assistant for People Services is a key behind-the-scenes role that keeps essential processes on track. This position supports administrative operations, personnel records, and compliance efforts while working closely with internal teams. If you enjoy detail-oriented work, value confidentiality, and want to be part of an organization doing meaningful work, this may be the perfect fit.

Requirements

• High School diploma or equivalent
• Three to five years of administrative experience
• Formal administrative or secretarial training may substitute for experience
• Strong administrative and organizational skills
• Excellent written and verbal communication
• Proficiency in Excel, Word, and PowerPoint
• Ability to learn new software systems
• Ability to handle confidential information with discretion
• Regular and predictable attendance in accordance with ESGW policy
• Ability to work independently and collaboratively
• Ability to move throughout the facility and community, with or without reasonable accommodation
• All positions require the completion of a background check. Acknowledging or having criminal convictions does not constitute an automatic bar to employment.

Responsibilities

• Maintain complete, accurate, and timely personnel records
• Manage confidential information in compliance with HIPAA, CARF, and ESGW requirements
• Update HRIS records and ensure electronic files are properly maintained
• Compile reports and documentation related to personnel activities
• Track HR training, policy acknowledgements, and compliance requirements
• Conduct and track OIG and SAM reporting
• Process employment verifications and authorized information requests
• Manage HR document destruction schedules
• Track driver licenses, vehicle insurance, and generate annual DMV reports
• Manage the volunteer program
• Complete additional administrative duties and special projects as assigned
• Provide daily backup support for the main front desk to cover breaks and lunch
• Occasional full-day backup support for the main front desk may be required

Benefits

• Medical, Vision, Dental, and Voluntary Products
• Paid Time Off (PTO)
• 401(k) Retirement Plan + up to 4% contribution
• Tuition Assistance
• Flexible Spending + Health Savings Accounts
• 10% Discount on ESGW Services
• Employee Wellness Program
• 30% Discount at Goodwill Stores

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED