Administrative Assistant - Parking & Transportation
About The Position
Applies expertise to perform a variety of non-clinical administrative support tasks including scheduling, coordination, and follow-up tasks for meetings, events, and professional travel; managing of calendars; preparing documents and presentation materials; processing invoices and reimbursements; composing and/or transcribing correspondence/documents; supporting departmental projects/activities; creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts; answering telephones and providing related follow-through. Exhibits initiative, proficiency, and adaptability to optimize the time of those supported. Strong organizational, communication, and interpersonal skills; a commitment to quality and excellence in service; confidentiality; and professionalism are important components of the role. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Is accountable for ensuring accuracy and completeness through attention to detail. This position will support Parking and Transportation 60% of the time and 40% with Language Services.
Requirements
- Strong organizational, communication, and interpersonal skills
- Commitment to quality and excellence in service
- Confidentiality
- Professionalism
- Proficient use of computer hardware and software, telecommunication, and other office equipment
- Ability to navigate multiple systems simultaneously
- Attention to detail to ensure accuracy and completeness
Nice To Haves
- Exhibits initiative, proficiency, and adaptability to optimize the time of those supported
Responsibilities
- Scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
- Managing of calendars
- Preparing documents and presentation materials
- Processing invoices and reimbursements
- Composing and/or transcribing correspondence/documents
- Supporting departmental projects/activities
- Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
- Answering telephones and providing related follow-through
Benefits
- Competitive compensation
- Comprehensive benefit plans
- Continuing education and advancement opportunities
- Medical: Multiple plan options
- Dental: Delta Dental or reimbursement account for flexible coverage
- Vision: Affordable plan with national network
- Pre-Tax Savings: HSA and FSAs for eligible expenses
- Retirement: Competitive retirement package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
