Administrative Assistant for Operations
About The Position
The Administrative Assistant - Operations is a highly organized and detail-oriented support for our Operations Manager and team. This role plays a critical part in ensuring efficient day-to-day operations by providing administrative, coordination, and communication support across multiple projects. The ideal candidate is proactive, adaptable, and capable of managing multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism. The Administrative Assistant will provide comprehensive support to the Operations team by coordinating schedules, managing documentation, and assisting with project tracking and reporting. This role involves handling a variety of administrative functions, including calendar management, meeting coordination, timecard assistance, and maintaining organized records. The position also supports operational processes such as procurement, invoicing, and expense tracking, while serving as a point of contact for internal teams, vendors, and clients. Success in this role requires strong organizational and communication skills, attention to detail, and the ability to efficiently manage multiple tasks to support overall project execution and team productivity.
Requirements
- Strong organizational, time-management, and communication skills
- Proficiency with Microsoft Office including Excel
- Ability to manage multiple tasks and work in a fast-paced environment
- High attention to detail and a proactive, team-oriented mindset
Nice To Haves
- Previous experience in an administrative or office support role
- Previous experience in retail remodeling or construction
Responsibilities
- Provide administrative support to the Operations team, including scheduling meetings, preparing documents, and managing correspondence
- Assist with project tracking, data entry, and maintaining organized records and files
- Coordinate calendars, meeting logistics, and follow-ups
- Assist with timecard management
- Support procurement, invoicing, and expense tracking as needed
- Communicate with internal teams, vendors, and clients to support project needs
- Perform general office and administrative tasks to support team efficiency
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
