Operations Administrative Assistant

US Venture•Town of Gates, NY

1d•Onsite

About The Position

The Operations Administrative Assistant performs varied duties such as cash handling, facility filing, personnel onboarding, and support the operation directed by management. Must be able to follow procedures with minimal direction and work independently, utilizing professional judgment and interpersonal skills. Schedule will vary based on individual locations and if position is either Full-time or Part-time. The schedule for this position is Monday-Friday 9:00am-5:30pm.

Requirements

A high school graduate plus 1 year administrative/office experience
Excellent organizational skills and attention to detail
Data Entry and proficient in Microsoft Office Suite
Ability to use office equipment including, but not limited to: copiers, scanners, computers, projector, etc.
Above average written and verbal communication skills
Ability to follow instructions and safe operating procedures
Basic math knowledge
Demonstrated ability to provide quality customer service
Ability to maintain confidentiality
Ability to work overtime as needed
Successfully pass a pre-employment drug test (do not test for THC / marijuana)
Must be able to adhere with safety and manufacture guidelines for compliant use of all protective equipment.
Must be qualified as to visual, auditory, physical, and mental ability to operate equipment safely with or without reasonable accommodation.

Nice To Haves

Handling of commercial tires (e.g., rolling, destacking, team lifting) conduct team lifts or use mechanical equipment.

Responsibilities

Perform varied duties such as screening mail, maintaining COD files and records
Utilize a computer to generate general correspondence, reports, and spreadsheets
Assist with new hire onboarding
Assist with team member's system logins
Verify Driver collection bags
May assist with covering dispatch and will call, including breaks and lunches
Daily deposits, collect past due accounts, and assist with clearing COD’s (Cash on Delivery)
Maintain office and cleaning supplies
Willingness to provide moderate housekeeping of office and breakroom
May assist with planning company activities, i.e. – wellness fairs, job fairs, facility events
May run errands and make daily bank runs for deposits
May assist with inventory and ECOMM needs
Adheres to all company policies, procedures, and business ethics codes
May need to travel occasionally to other site locations for training and observation
Team members may be asked to perform other job-related tasks and follow any job-related instructions given by their supervisor, subject to reasonable accommodations