Administrative & Operations Assistant
About The Position
The Charton Hobbs Group is seeking a dependable and personable Administrative & Operations Assistant to join their Calgary, AB office on a full-time basis. This front-office role is ideal for someone who enjoys working in a collaborative environment and takes pride in providing excellent customer service while supporting the day-to-day administrative and operational needs of the office. The successful candidate will support front office operations, administrative activities, sales support, and warehouse functions. This is a fast-paced, hands-on role requiring strong organizational skills, attention to detail, the ability to multitask, and a positive attitude.
Requirements
- Previous experience in a receptionist, administrative assistant, or office support role preferred
- Excellent telephone and communication skills
- Strong organizational and multitasking abilities
- Proficiency with Microsoft Outlook, Word, and Excel
- Familiarity with courier and shipping systems
- Ability to work independently and as part of a team
- Strong attention to detail and a proactive approach to supporting business needs
- Ability to lift and carry packages up to 15 kg
- Comfortable packing and moving shipping boxes
Responsibilities
- Maintain a professional and welcoming front office environment
- Answer and direct incoming phone calls
- Manage incoming and outgoing mail, courier deliveries, and faxes
- Ensure boardrooms are clean, organized, and meeting-ready
- Coordinate lunches and refreshments for visiting suppliers and sales meetings, including setup and cleanup
- Assist with accommodation bookings for out-of-province guests, including sales team members
- Assist with coordination of the company’s annual Holiday party
- Coordinate courier shipments and package distribution
- Order and maintain office and kitchen supplies
- Support the maintenance and operation of office equipment, including printers, photocopiers, computers, and telephones
- Process invoices and coding through Concur in accordance with established procedures
- Prepare weekly sales and inventory summaries for sales teams
- Assist the sales department with printing and other administrative requests
- Assist with warehouse operations, including shipping and receiving, preparing shipments and pallets, packaging boxes and gift baskets, creating shipping documentation online, and local deliveries
- Maintaining an organized and efficient warehouse environment
- Maintain cleanliness and presentation of the kitchen and boardrooms throughout the day
- Load and run the dishwasher at the end of each workday
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
