Administrative Assistant, Operations

TerraPower • Bellevue, WA

1d • $37 - $63

About The Position

TerraPower is seeking to hire highly motivated and forward-thinking professionals who are interested in focusing on advanced nuclear reactor research and development and influencing change within the nuclear power landscape and bringing forward the critical production of medical isotopes.

TerraPower (TP) is seeking an Administrative Assistant who will support executive leadership in TP Operations, specifically the VP of Operations Division, VP of Supply Chain Division, and the Chief of Staff. This role will also provide support to the executive assistants at TP. They will provide support for corporate activities and events, travel, and internal communications. This role will serve as an auditor to ensure documents, presentations, and communications disseminated from the executive level represent TP in its most professional manner. This position will report to the VP of Operations Division.

Requirements

• 5 years senior executive administrative support experience
• Highly skilled in using various video conference tools, such as Teams and Zoom
• High proficiency in oral and written communication
• High proficiency in Microsoft suite - including Outlook, Word, Excel, Visio, PowerPoint
• Proficient technical editing
• Grammatical editing and proof-reading skills
• Strong organizational and time management skills with the ability to manage multiple priorities
• Demonstrate a strong bias for action and anticipates potential needs.
• High level of professionalism and integrity
• Strong attention to detail and a commitment to accuracy
• Ability to handle confidential information with discretion and professionalism
• Ability to problem solve and multitask
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.

Nice To Haves

• Proficiency in Atlassian Tools (Jira and Confluence) a plus

Responsibilities

• Provide direct support to the VP of Operations Division, VP of Supply Chain Division, and the Chief of Staff, as well as Executive Assistants on the administrative team.
• Daily: enhance the work of assigned executives through general assistance and organizational support to include day-to-day interaction and facilitation of internal and external requests
• Directly manage and coordinate executives’ schedules by planning and scheduling meetings, conferences, teleconferences, prioritizing functions, and appointments, ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly.
• Serve as the liaison between internal and external stakeholders by facilitating communications, planning events, distributing information, drafts agendas and scheduling meetings.
• Develop agendas, track/capture action items for pre-planning meetings and post meeting action(s).
• Perform preparation and/or technical editing and proofreading of Documents and PowerPoints
• Proofread for use of proper trademarks, markings, and templates
• Proofread for errors and consistency in communications and presentations
• Support Executive Assistants in making sure presentations have gone through the Public Release Procedure
• Assist with prerequisites for adding department training to Learning Management System (LMS)
• Assist with updates to organization charts
• Coordinate and book all travel for executives, as well as completing expense reports
• Support travel logistics, including travel packets, group travel itineraries and background information on meeting participants
• Facilitate quarterly new employee travel training, including updating documents
• Assist with internal communications
• Assist in supporting both in-person and hybrid meetings and events
• Serve as primary point of contact for executives to handle correspondence, both internal & external communications, including confidential/sensitive items.

Benefits

• Competitive Compensation
• Salary, eligible to participate in discretionary short-term incentive payments
• Comprehensive Medical and Wellness Benefits Medical o Vision o Dental o Life o Life and Disability o Gender Affirmation Benefits o Parental Leave
• 401k Plan
• Generous Paid Time Off (PTO) o 21 days of annually accrued PTO
• Generous Holiday Schedule o 10 paid holidays
• Professional and Educational Support Opportunities
• Flexible Work Schedule

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed