Administrative Operations Assistant

Jealous Fruits Ltd. • Kelowna, BC

5d • Onsite

About The Position

Reporting to the People Operations Manager, the People Operations/Office Support will be responsible for providing administrative support to our managers and employees, assisting in daily office needs and managing general administrative activities. They will be responsible for assisting reception with answering basic questions/directing calls from the main office line and emails from the corporate account, receiving and sorting mail, maintaining appropriate filing systems by utilizing a variety of common office software applications and office equipment and assisting the People Operations department as needed. This is a seasonal position required until early to mid September.

Requirements

• Advanced computer skills with a proficiency in Microsoft Office Suite products (e.g., Outlook, Word, Teams)
• Strong analytical skills with high attention to detail and accuracy.
• Excellent problem-solving skills
• Excellent written, verbal, and comprehension skills
• Ability to work effectively (maintaining accuracy and sensitivity) under tight timelines and schedules
• Proven ability to manage several tasks and projects simultaneously
• Continuous learner who is willing to embrace change and work an environment with high degree flexibility and adaptability to take on additional tasks
• A valid driver’s license is required.

Responsibilities

• Attending to all customer inquiries; whether by phone or walk-in, in a timely and professional manner
• Receiving and routing calls, providing directory assistance, and directing inquiries to proper departments or individuals; managing voicemail and general mailbox.
• Filling and sorting and re-distribution of daily mail and couriers.
• Ordering office supplies and keeping an inventory of supplies.
• Ensuring coffee supplies are ordered in a timely manner and the machines are serviced regularly.
• Assists with new workers onboarding, scanning documents and ensuring employees’ files are complete.
• Work with the People Operations Team and actively track and maintain Air Cargo security checks and assist in document management support as required.
• Assists with any administrative support required such as preparing memos/announcements, orders, etc.
• Other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed