Operations Administrative Assistant
Koppers Inc.•Ashcroft, BC
•Onsite
About The Position
This role is responsible for providing administrative and operational support within the company. The position involves high-volume data entry, record maintenance, coordination of shipments, processing of financial documents, and general office support. The ideal candidate will have experience in administrative roles, preferably in manufacturing, logistics, or operations environments, and possess strong proficiency in relevant software systems.
Requirements
- High School Diploma or equivalent
- 2+ years of administrative experience
- Experience with Oracle, Workday, Microsoft SharePoint, and Microsoft Teams is strongly preferred
- Experience with accounts payable and payroll processes preferred
- Strong proficiency in Microsoft Office, particularly Excel
Nice To Haves
- Post-secondary education in business administration, or related, preferred
- Manufacturing, logistics, or operations environments preferred
Responsibilities
- Perform high-volume, accurate data entry across multiple systems, including Oracle, Workday, and Microsoft SharePoint
- Maintain organized and up-to-date digital records and documentation
- Support reporting and tracking by ensuring data integrity and completeness
- Coordinate outbound shipments, including booking carriers, preparing documentation, and meeting customer requirements
- Coordinate inbound shipments, including tracking deliveries, communicating with vendors/carriers, and ensuring timely receipt
- Obtain freight rate quotes and select carriers based on cost and service needs
- Process shipments through customer-specific shipping portals
- Troubleshoot shipping issues and delays, coordinating with internal teams and external partners
- Assist with accounts payable, including invoice entry, matching, and verification
- Support payroll-related administrative tasks as required
- Ensure accuracy and timeliness of financial data and documentation
- Conduct site orientations for contractors and visitors, ensuring compliance with company policies and safety requirements
- Act as a point of contact for administrative and operational inquiries
- Support general office coordination and cross-functional team needs
- Other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
