Operations Administrative Assistant

PERMA PIPE INC

2d • Onsite

About The Position

Perma-Pipe in Camrose, Alberta Canada is hiring an Operations Administrative Assistant! We’re looking for an Operations Administrative Assistant to be a part of our growing Canadian (AB & ON) team. The Operations Administrative Assistant plays a key role in supporting production, costing, procurement, and shipping activities. This position is responsible for accurate data entry, inventory and materials tracking, maintaining operational documentation, and supporting smooth workflow across multiple departments. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced manufacturing environment. The role is situated in Camrose, AB and is an in office role, not remote.

Requirements

• High school diploma required.
• 1–3 years of experience in any of the following is considered an asset: Production support or manufacturing, Inventory control or materials management, Planning & scheduling support, Administrative or data-entry roles involving ERP systems
• Strong attention to detail and accuracy in data entry
• Ability to learn and use internal systems such as Visual and PIMS
• Excellent communication and organizational skills
• Ability to work independently and collaboratively with multiple teams
• Intermediate Excel skills or willingness to learn
• Sitting, standing, and walking for extended periods between office and production areas
• Use of required PPE (safety glasses, hearing protection, steel-toed footwear) when entering production spaces
• Occasional bending, reaching, and lifting up to 20–30 lbs
• Must handle diverse work tasks daily
• Ability to resolve issues, manage conflict, and make decisions under pressure
• Must interact effectively with employees at all levels of the organization

Nice To Haves

• Post-secondary education in business, supply chain, or a related field is considered an asset.
• Familiarity with ERP systems (Visual, PIMS, or similar)
• Experience with Bills of Materials (BOM), work orders, or production documentation
• Strong proficiency with Excel or spreadsheet-based work
• Cross-functional coordination experience

Responsibilities

• Print daily barcode labels for production and shipping needs.
• Ensure labeling accuracy and availability for all production lines.
• Enter weekly material costing into the production workbook.
• Input daily production data into the production sheet.
• Retrieve order information from PIMS and enter it accurately into the workbook.
• Verify all data entries for accuracy and report discrepancies to supervisors.
• Review and correct double tallies as required.
• Enter purchase requisitions into Visual ERP, ensuring accuracy, completeness, and timely approval.
• Maintain production, costing, and procurement documentation.
• Support cross-functional communication between Production, Procurement, Shipping, and Inventory teams.

Benefits

• Competitive employee benefits, including: Dental care; Vision care; Extended health care; Life Insurance; Disability insurance; Employee assistance program; RRSP matching program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED