Administrative Assistant, Operations
About The Position
Kodiak understands that our most valuable resource is our employees, and in order to provide industry-leading service and runtime, you must attract and retain premier talent. To accomplish this, Kodiak focuses on providing internal professional development and training, as well as the best benefits package in the industry. Position Summary The administrative assistant supports daily office operations to ensure efficiency and organization. This role serves as the first point of contact for visitors and employees when coordinating schedules, meetings, travel and company events.
Requirements
- High school diploma or GED
- Minimum two years of administrative assistant or related experience
- Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and Adobe Acrobat
- Knowledge of office management systems and procedures
- Strong verbal and written communication skills
- Excellent organizational skills and time management skills
- Valid Driver's License, with Motor Vehicle Record (MVR) within the acceptable parameters of Company Policy required
- Ability to read, write, speak, and understand English
Responsibilities
- Greeting and assisting visitors in a professional manner
- Maintain and organize common office areas
- Schedule travel arrangements for employees
- Collect, sort, and distribute incoming and outgoing mail
- Organize and schedule meetings and appointments
- Order, track, and maintain office supplies
- Coordinate office cleaning and maintenance as needed
- Order and coordinate meals for meetings, training classes, and events
- Submit accurate and timely expense and procurement reports with receipts and approvals. (by 1st day of closing)
- Attend safety meeting and complete 2 Behavioral- Based Safety forms (BBS)
- Assist in planning, coordinating and attending all company events
- Distribute and assist in programming employee key cards
- Assist with vehicle / trailer registrations and related documentation
- Provide assistance with Geotab reporting
- Ensure bulletin board and internal communications are current and accurate
- Coordinate with local organizations to provide volunteer opportunities to employees
- Serve as Emergency Office Coordinator and assist with emergency preparedness efforts
- Perform additional duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
