Operations Administrative Assistant

IES Safety LLC • Gonzales, LA

7d

About The Position

IES Safety, LLC – Administration Department is seeking an Operations Administrative Assistant to join our team. This role provides essential administrative support to the organization while assisting the Human Resources department with day-to-day operations, as well as supporting various departments across the company.

The ideal candidate will demonstrate professionalism and maturity in demeanor, with a strong commitment to accuracy, organization, and attention to detail. This position requires someone who is dependable, diligent, and capable of managing multiple priorities while handling sensitive information with discretion.

Requirements

• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Proficiency in Microsoft Office Suite and HR management systems
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and meet deadlines
• Knowledge of employment laws and HR best practices
• Discretion and ability to handle confidential information
• Pre-Employment Drug & Alcohol Testing / Post-employment random Drug & Alcohol Testing

Responsibilities

• Answer and direct incoming phone calls and inquiries in a professional manner
• Maintain office supply inventory and place orders as needed
• Coordinate out-of-town travel activities
• Manage incoming and outgoing mail, packages, and correspondence
• Maintain organized and accurate document management systems
• Overseeing office equipment and maintenance
• Provide administrative support to all departments as required
• Perform general office duties to ensure smooth day-to-day operations
• Updating and managing employee data in HR systems
• Assisting with recruitment efforts
• Handling employee inquiries regarding HR policies and procedures
• Screening resumes and candidate applications
• Assisting with job offer preparation
• Maintaining compliance with employment laws and regulations
• Provide general administrative support to the Human Resources department

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees