Administrative Assistant-Operations & Strategy Support

DivIHN Integration • San Antonio, TX

2d • Onsite

About The Position

The Administrative Assistant – Operations & Strategy Support provides high level administrative, analytical, and presentation support to the Plant Manager and Operations leadership team. This role is responsible for creating executive ready PowerPoint presentations, analyzing operational data, coordinating cross functional initiatives, and supporting strategic planning activities across a 1,200 employee manufacturing plant. The ideal candidate is detail oriented, highly organized, and comfortable working in a fast paced production environment while partnering closely with leaders across Operations, HR, CI, and Safety.

Requirements

• 3+ years of administrative support experience, preferably within manufacturing or operations.
• Advanced proficiency in Microsoft PowerPoint, including slide design, formatting, and data visualization.
• Strong Excel skills, including pivot tables, charts, basic formulas, and comfort working with operational data.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, confidentiality, and attention to detail.
• Experience supporting senior leaders such as a Plant Manager, Operations Manager, HR Manager, or similar.
• Familiarity with manufacturing workflows, KPIs, and production terminology.
• Ability to translate complex data into simple, clear visuals and narratives.
• Strong organizational skills and the ability to anticipate leadership needs.
• Comfortable working on the production floor when gathering information or supporting operations.

Responsibilities

• Create executive level PowerPoint presentations for the Plant Manager and Operations leadership, including data visualization, charts, dashboards, and narrative summaries.
• Analyze operational data (production metrics, attendance trends, quality KPIs, labor utilization, etc.) and translate insights into clear, actionable visuals.
• Partner with Operations leaders to support strategic initiatives, project planning, and continuous improvement activities.
• Coordinate cross functional meetings, prepare agendas, capture action items, and track follow ups.
• Support plant wide communication, including memos, announcements, and leadership updates.
• Maintain confidential documents, reports, and performance data with accuracy and discretion.
• Assist with workflow organization, scheduling, travel coordination, and administrative tasks for the Plant Manager.
• Prepare weekly and monthly operational reporting packages for leadership review.
• Serve as a liaison between administrative functions and production floor leadership teams.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed