Administrative Assistant, Office Operations

Emerson•Town of Colonie, NY

4h•$48,000 - $89,100•Onsite

About The Position

We are seeking a Regional Administrative Assistant, Office Operations to join our Power & Water Solutions business based in Latham, NY. At Emerson, we help customers in the world’s most critical industries solve complex challenges that shape modern life. Power & Water Solutions is an industry leading automation and controls organization supporting renewable energy, conventional power generation, and water and wastewater infrastructure. Our teams modernize and upgrade control systems to improve reliability, sustainability, and long term performance of essential infrastructure across North America. In this highly visible role, you will play an important part in keeping the office running smoothly while supporting regional administrative activities. You will bring organization, coordination, and attention to detail to a wide range of office operations, facility coordination, and administrative responsibilities that directly impact daily operations, employee experience, and customer interactions.

Requirements

High school diploma or general equivalency degree
A minimum of two years of experience in an administrative or office support role
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
Strong attention to detail with effective multitasking and record keeping skills
Excellent verbal and written communication skills
Demonstrated commitment to confidentiality and professionalism
Legal authorization to work in the United States without sponsorship now or in the future

Nice To Haves

Experience supporting office operations or facility coordination in a professional environment
Comfort working with multiple teams and shifting priorities
A customer focused mindset with attention to detail and follow through

Responsibilities

Provide comprehensive administrative and office support, including answering and routing phone calls, monitoring voicemail, coordinating travel arrangements, supporting department activities, and assisting with a variety of day to day operational needs
Serve as a key point of contact for office operations, helping ensure the site runs smoothly, efficiently, and professionally while supporting a positive employee and visitor experience
Coordinate logistics for customer Factory Acceptance Testing (FAT) activities, including assisting with scheduling, room setup, visitor support, on site coordination, and ordering meals or refreshments for meetings
Maintain office readiness by managing inventory of office supplies, snacks, and common area items; proactively restocking, placing orders, and ensuring shared spaces and conference rooms are meeting ready
Organize, maintain, and retrieve information and records in both digital and physical formats, while handling sensitive and confidential information with professionalism and discretion
Oversee and coordinate facility management contractors and cleaning services, and serve as a liaison with building management for issue escalation, follow up, and ongoing communication
Support time reporting and labor activities, including collecting and compiling data for overtime (OT) and related reporting
Assist with internal events, trainings, and employee activities by supporting logistics, setup, and communication
Identify opportunities to improve office processes, coordination, and overall employee or customer experience
Perform additional administrative and operational duties as assigned to support business needs