Office Administrative Assistant

Life Flight Network•Aurora, OR

2h•$23 - $28•Onsite

About The Position

The Office Administrative Assistant is responsible for managing a range of administrative tasks including preparing and formatting correspondence and reports, coordinating schedules and meetings, and supporting departmental projects. In addition, the role includes front desk responsibilities such as answering phones, greeting visitors, receiving mail and packages. This position requires a high level of discretion, organization, and the ability to handle multiple priorities in a fast-paced environment.

Requirements

Three to five years experience in an administrative support role requiring discretion, judgment, and performance of a wide range of secretarial/admin support functions is required
Demonstrated ability to organize and work independently and with a team
Working knowledge of the Microsoft office suit of programs; Excel, PowerPoint, etc.
Ability to compose specialized or sensitive correspondence and reports
Ability to edit documents for grammar, punctuation, etc. and general functionality
Effective positive human relations skills including tact, diplomacy, discretion and ability to work with all levels of staff and leadership
Ability to communicate effectively and efficiently, both written and oral
Ability to process large mailings, expense reports, and travel arrangements as needed
Acute attention to detail

Nice To Haves

Pre-hospital, healthcare, or aviation experience preferred

Responsibilities

Provides internal and external customer service and facilitates Administrative Office operations
Serves as the first point of contact by answering phones and directing calls on the main phone line, as well as greeting in-person visitors and coordinates proper staff access
Receives and distributes incoming mail and packages. Processes outgoing mail and packages using online systems
Prepare and edit correspondence, reports, and presentations as needed. Files, retrieves, reviews, responds to and distributes documents and/or correspondence, which may be complex and confidential
Provides travel coverage backup
Runs errands, as required
Provides administrative support to departments
Assists with special projects, as assigned
Schedules and coordinates meetings
Attends meetings to take detailed minutes
Handles confidential information with discretion
Manages and maintains office supplies inventory, placing orders as needed
Operates standard office equipment such as PC, facsimile, copier, and multi-line telephone

Benefits

Competitive pay
401(k) with a 100% vested employer contribution
Tenure bonuses
Comprehensive Medical, Dental, and Vision coverage
Company-paid Life and AD&D Insurance
Company-paid Short & Long-Term Disability Insurance
Wellness Reimbursement Program
Complimentary Life Flight Network Membership for you and your household
Paid Parental Leave
Adoption Assistance
Bereavement Leave (including for pets)
Paid Volunteer Time
Generous Paid Time Off, starting at nearly 4 weeks annually for full-time employees
Tuition and Training Reimbursement
Public Service Loan Forgiveness (PSLF) Eligible Employer
Employee Recognition Awards
Multilingual Stipend