Administrative Assistant & Office Operations Manager

Superpower•San Francisco, CA

About The Position

Superpower is building a new health system focused on extending and enhancing human life through testing, personalized insights, and ongoing care. The Administrative Assistant & Office Operations Manager supports the CEO and executive team and runs day-to-day office operations. This hands-on role manages executive logistics and helps create a welcoming, effective workplace. The person in this role is expected to anticipate needs, exercise sound judgment, work independently, and follow through. Responsibilities include managing executive inboxes and calendars; coordinating meetings and follow-ups; arranging travel and handling related expenses; overseeing daily lunch, office supplies, vendors, maintenance, and workplace improvements; planning team events and offsites; tracking spending and invoices; and creating reliable systems for recurring work. Success means leaders are prepared and spend less time on administration, office essentials and travel operate reliably, team events foster connection, and spending and processes are well managed.

Requirements

Experience supporting senior leaders and running operations, including managing busy inboxes, calendars, and competing requests; office responsibilities are ideally included.
Strong judgment and discretion when handling sensitive information, acting independently, and deciding when to escalate.
Organization and ownership, including anticipating needs, tracking details, and following through.
Ability to stay composed and reprioritize quickly when plans change.
A thoughtful, hands-on approach and care for executive logistics and everyday office details.
Comfort using email, calendars, and shared documents, and creating straightforward systems others can use.
Personal interest in Superpower’s mission.

Responsibilities

Manage CEO and executive team inboxes and calendars, prioritize requests, coordinate responses, and protect time for focused work.
Organize meetings, prepare materials, and track follow-ups.
Book flights, hotels, and ground transportation; prepare itineraries; manage travel changes and related expenses.
Run daily lunch and keep the office stocked, welcoming, and functioning well.
Manage vendors, maintenance, and workplace improvements.
Plan team gatherings, celebrations, and offsites, and create routines and experiences that help people connect.
Track spending across office operations, meals, travel, and events.
Coordinate invoices and build straightforward systems to make recurring work reliable as the company grows.