Administrative Assistant & Office Operations Manager

Superpower • San Francisco, CA

11d

About The Position

Superpower is seeking an Administrative Assistant & Office Operations Manager to support the CEO and executive team and oversee day-to-day office operations. This hands-on role manages executive inboxes and calendars, meeting preparation and follow-ups, travel arrangements, office hospitality and supplies, vendors and workplace improvements, team events, spending, invoices, and recurring processes. The role calls for someone who anticipates needs, exercises good judgment, works independently, and helps create a welcoming and effective workplace. The position supports Superpower’s mission to extend and enhance human life and its effort to build a more proactive approach to healthcare.

Requirements

• Experience supporting senior leaders and running operations, including managing busy inboxes, calendars, and competing requests; office responsibilities are ideally included.
• Strong judgment and discretion when handling sensitive information, working independently, and deciding when to escalate.
• Organization, ownership, attention to detail, anticipation of needs, and reliable follow-through.
• Ability to stay composed and reprioritize quickly when plans change.
• A thoughtful, hands-on approach and care for executive logistics and everyday office details.
• Comfort using email, calendars, and shared documents, and creating straightforward systems others can use.
• Personal interest in Superpower’s mission.

Responsibilities

• Manage CEO and executive team inboxes and calendars; prioritize requests, coordinate responses, and protect time for focused work.
• Organize meetings, prepare materials, and track follow-ups.
• Book flights, hotels, and ground transportation; prepare itineraries and handle travel changes and related expenses.
• Run daily lunch and keep the office stocked, welcoming, and working well.
• Manage vendors, maintenance, and workplace improvements.
• Plan team gatherings, celebrations, and offsites, and create routines and experiences that support team connection.
• Track spending across office operations, meals, travel, and events.
• Coordinate invoices and build simple, dependable systems for recurring work as the company grows.

Benefits

• Visa sponsorship
• Relocation support to the United States for the right candidates
• Autonomy to make meaningful workplace improvements
• Opportunity to work closely with company leaders and see the direct impact of one’s work

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed