Administrative Assistant / Office Manager
About The Position
As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, Trane Technologies is committed to putting the planet first. Sustainability is not just how we do business—it is our business. This position will be an in-office role located in Mechanicsburg, PA. At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home.
Requirements
- High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience.
- Working knowledge of Microsoft Office products.
- Proficient in Microsoft Office Suite specifically excel.
- Ability to lift up to 25lbs.
- Will occasionally/regularly require overtime
Nice To Haves
- Some Salesforce experience is preferred
Responsibilities
- Assist all regional leaders within any projects or requests
- Bursting disbursements checks and prepares for mailing; prepares paid invoices for filing.
- Assists with Safety Program management and events
- Project and Initiative management as needed
- Coordination of Store Room and office deliveries
- Coordinates local van pool vehicles.
- Coordinates mail and outgoing packages, orders office and event supplies.
- Creates PowerPoint for community and employee events.
- Tracks participation, RSVP, and coordinates company events.
- Facilities coordinator to ensure building is safe and secure. Including price negotiation and vendor selection.
- Maintains communication boards throughout the building.
- Maintains database and creation for security building badges.
- Negotiates catering and food vendors for company meetings and training.
- Orders office supplies.
- Point of contact to coordinate training in our training room for visitors and associates.
- Responsible for maintaining visitor log and notifies appropriate party of visitor arrival.
- Responsible for troubleshooting and minor changes to phone system.
- Restock supplies for building, company, and customer events.
- Sets up and breaks down after meeting events.
- Sorts and distributes the daily mail to be routed to departments and associates.
- Ensures phone coverage is maintained at time of absence.
- Coordinator for annual health event occasionally requires overtime/weekend work.
- Assist Regional Finance Leader with accounts receivables
- Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices
- Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location.
Benefits
- Health insurance
- Holistic wellness programs that include generous incentives
- Family building benefits include fertility coverage and adoption/surrogacy assistance.
- 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
- 15 vacation days
- 9 paid holidays
- 3 floating holidays
- Sick leave
- Additional options to support volunteer and parental leave.
- Educational and training opportunities through company programs
- Tuition assistance
- Student debt support.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
