Administrative Assistant / Office Manager

trane technologies • Upper Allen Township, PA

2d • $54,752 - $88,900 • Onsite

About The Position

As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, Trane Technologies is committed to putting the planet first. Through its businesses, including Trane® and Thermo King®, the company focuses on sustainability as its core business. This role is an in-office position located in Mechanicsburg, PA, and is part of a team that dares to look at the world's challenges and see impactful possibilities, aiming to contribute to a better future by uplifting others and enabling people to thrive at work and at home.

Requirements

• High school diploma or general education degree (GED)
• Two to three years related experience with a multi-line phone system preferred
• Equivalent combination of education and experience
• Working knowledge of Microsoft Office products
• Proficient in Microsoft Office Suite specifically excel

Nice To Haves

• Some Salesforce experience is preferred

Responsibilities

• Assist all regional leaders within any projects or requests
• Bursting disbursements checks and prepares for mailing; prepares paid invoices for filing.
• Assists with Safety Program management and events
• Project and Initiative management as needed
• Coordination of Store Room and office deliveries
• Coordinates local van pool vehicles.
• Coordinates mail and outgoing packages, orders office and event supplies.
• Creates PowerPoint for community and employee events. Tracks participation, RSVP, and coordinates company events.
• Facilities coordinator to ensure building is safe and secure. Including price negotiation and vendor selection.
• Maintains communication boards throughout the building.
• Maintains database and creation for security building badges.
• Negotiates catering and food vendors for company meetings and training.
• Orders office supplies.
• Point of contact to coordinate training in our training room for visitors and associates.
• Responsible for maintaining visitor log and notifies appropriate party of visitor arrival.
• Responsible for troubleshooting and minor changes to phone system.
• Restock supplies for building, company, and customer events.
• Sets up and breaks down after meeting events.
• Sorts and distributes the daily mail to be routed to departments and associates.
• Ensures phone coverage is maintained at time of absence.
• Coordinator for annual health event occasionally requires overtime/weekend work.
• Assist Regional Finance Leader with accounts receivables
• Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices
• Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location.
• Ability to lift up to 25lbs.
• Will occasionally/regularly require overtime

Benefits

• Health insurance
• Holistic wellness programs that include generous incentives
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED