Administrative Assistant (Office Manager)

State of Florida•TALLAHASSEE, FL

22h•Onsite

About The Position

This is independent work coordinating administrative tasks and assignments and providing analysis and research on a variety of administrative matters. This position is required to electronically file a Form 1 – Statement of Financial Interests with the Florida Commission on Ethics within 30 days of hire.

Requirements

A bachelor’s degree from an accredited college or university.
Administrative experience can substitute on a year-for-year basis for the required college education.
Knowledge of administrative principles and practices.
Ability to pay attention to detail and review work for accuracy and quality of content.
Strong communication, organizational, and writing skills.
Knowledge of Florida state government.
Ability to work cooperatively as a team member and to contribute to the efficient internal functioning of the office staff.
Knowledge of professional workplace standards, including expectations for appropriate attire, conduct, and representation of the office.
Ability to manage time effectively, demonstrating punctuality, meeting deadlines, and maintaining reliable attendance.
Skill in collaborating with colleagues and stakeholders to support a positive, respectful, and team-oriented work environment.
Ability to monitor and respond to electronic communication in a timely manner.
Ability to organize data into logical format for presentation in reports and other written materials.
Ability to produce quality work under pressure.
Ability to work more than core business hours as needed during committee weeks, regular session, special sessions, and during other exceptional circumstances.
Ability to exercise discretion and confidentiality.
Ability to deal tactfully and courteously with the demands of the public.
Ability to prepare reports, correspondence, and maintain records.
Ability to train others.
Ability to supervise people.

Responsibilities

Performs special assignments, research, and report preparation.
Reviews records and reports which require action and recommends solutions or courses of action.
Assists supervisor in handling daily administrative duties and acts in matters where authority has been delegated.
Prepares confidential correspondence, secures information necessary for preparing replies, and answers telephone inquiries to relieve supervisor from routine assignments.
Processes a variety of correspondence, investigates subject matter, and prepares replies.
Trains and supervises other personnel to ensure accurate and smooth work flow of the unit.
Defines and investigates problems; formulates methods of resolution.
Assists in formulating and recommending programs and policies of the unit; interprets and administers policies.
Represents supervisor at meetings.
Performs general office management duties.
Assists in planning meetings and workshops.
Responsible for preparing notices, agendas, and other meeting materials, recording and reporting out meetings.
Performs other related duties as required.