Administrative Assistant - Office & Admin Special Senior

Saint Paul College•Saint Paul, MN

1d•Hybrid

About The Position

The Advancement & Communications Administrative Assistant serves in a senior-level administrative capacity and is classified as Office and Administrative Specialist, Senior (OAS Sr). This position provides high-level executive and administrative support to Advancement and Communications leadership and the Friends of Saint Paul College Foundation. The role supports a complex, highly visible administrative area that advances the mission of Saint Paul College through fundraising, marketing, storytelling, alumni and donor engagement, and community partnerships. The position requires independent judgment, discretion, and initiative; strong written and interpersonal communication skills; and the ability to manage multiple priorities, processes, and stakeholders. The Administrative Assistant frequently researches issues, prepares correspondence and materials on behalf of leadership, administers key support activities, and coordinates work that spans both college and Foundation operations.

Requirements

Knowledge of communications sufficient to share information and communicate with stakeholders and colleagues and communicate effectively with internal and external customers
Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files
Ability to analyze, intreperet, reconcile, and prepare financial information, records, and reports; identify errors; and recommend solutions to procedural or other fiscal problem
Skill in obtaining, organizing, and drafting administrative materials for internal or external dissemination
Ability to review, edit, and proofread content which may include texts and graphics for final desktop and website publishing
Knowledge of social media platforms and best practices for social media communications
Ability to effectively communicate, listen to, and elicit information with tact and diplomacy and to respectfully engage with stakeholders when handling difficult or complex problems
Applicant must be authorized to work for any employer in the United States. We are unable to provide sponsorship or take over sponsorship of employment visas at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Nice To Haves

Two (2) years of experience in an administrative, executive support, or office support role with progressively responsible duties.
Experience with donor databases (e.g., Raiser’s Edge) and event or donor engagement activities.
Familiarity with Minnesota State systems, policies, purchasing, and accounting procedures.
Experience supporting events, donor relations, or alumni engagement

Responsibilities

Executive & Administrative Support (Senior - level)
Data, Records, and Systems Management
Advancement, Marketing & Communications Support.
Event Coordination & Support
Other Duties

Benefits

11 paid Holidays
Vacation Time
Sick Time
six weeks of Paid Parental Leave
low cost medical and dental insurance with low deductibles ($250 - $1500)
a Pension Plan
457(b) and 403(b) retirement plans and other retirement investment options
pre-tax medical and dental expense (with roll-over option) and dependent care accounts
employer paid life insurance
short and long term disability
professional development
a tuition waiver program for employees and their dependents