Administrative Assistant, Occupational Health

Sinai Health•Toronto, ON

4d•CA$25 - CA$32•Onsite

About The Position

Sinai Health is looking for an Administrative Assistant, Occupational Health. As an integral member of the Occupational Health Team this position is responsible to provide administrative support to all members of the team. The Occupational Health Team at Sinai Health is integral to fostering a safe and healthy workforce. Consisting of 15 experienced professionals, including Abilities Coordinators and Health Surveillance Nurses, we facilitate disability management, return-to-work strategies, workplace accommodation planning, and attendance support programs. Our approach is centered on early intervention and cooperative engagement among employees, managers, health care practitioners, and union partners to drive effective case resolutions while preserving confidentiality and respect. We also provide a range of essential clinical services, including pre-employment health assessments, immunizations, first aid, and medical surveillance related to occupational exposures. As a resource for both occupational and non-occupational health concerns, our team contributes significantly to employee well-being and organizational resilience. Each year, we support the onboarding of over 1,000 new employees, reinforcing Sinai Health's commitment to growth, safety, and a healthy work environment. Our approach prioritizes creating a workplace culture that is equitable, compassionate, and accountable.

Requirements

Postsecondary degree or Office Administration Diploma from a recognized educational institution
3 years of recent and related experience to include accounting
Applicants with proven equivalent recent and related training and experience may be considered
Proficient in Microsoft Word, Excel, Power Point, Access, Outlook
Strong work ethic; positive, client focused attitude; superior professionalism; dependability and reliability; demonstrated commitment to providing outstanding customer service
Superior written/oral communication and presentation skills; excellent interpersonal and relationship building skills; ability to effectively convey factual information and detailed explanations
Excellent time management, organizational and self planning skills displaying flexibility by adjusting work schedules according to changing priorities, meeting demanding deadlines and producing high quality work
Demonstrated ability to make decisions, exercise good judgment, discretion and initiative when dealing with confidential information and/or in responding to inquiries
Demonstrated satisfactory work performance and attendance record

Nice To Haves

Previous experience working in a teaching/health environment
Medical terminology preferred but not essential

Responsibilities

Assist in the coordination of the day to day operation of the Occupational Health Clinic
Organize, co-ordinate and participate in special projects (annual influenza campaign, exposures, outbreaks)
Provide any required administrative support to various Division Heads (agendas, planning meetings, arranging itineraries and dinners for potential new recruits)
Assist with reconciliation of Departmental procurement card
Assist the Senior Manager/Director with all reporting requirements (letters, memos, charts, tables, PowerPoint presentations, manuscripts, AFP points document)
Develop further spread sheets and charts detailing various scenarios as required
Develop schedules and room bookings for department meetings/assist with conference room bookings
Assist with planning itineraries and travel arrangements as required
Prepare annual report for department as directed by Senior Manager
Coordinate conference calls as required
Act as the Program Coordinator for the Annual Influenza Prevention campaign
Assist with cheque requisitions and expense reimbursements as required
Evaluation of daily departmental mail, faxes and answering incoming telephone inquiries
Perform other duties consistent with the job classification as required