Occupational Health Administrative Assistant - On Site

Merck•Bedford, MA

2d•Onsite

About The Position

As the Occupational Health Administrative Assistant – On Site, you will greet and provide customer service and administrative support for Occupational Health Services’ various clinical programs. The Assistant will handle confidential information to prepare, develop, distribute and manage documents necessary to meet clinical needs. You will work closely with the Occupational Health Nurse and EHS Site Director to plan, develop and respond to site needs (Bedford/ Burlington and Field workers). You will maintain records and run reports in various systems: electronic medical records, training logs, and corporate safety database. You will support various wellness and safety initiatives. Additionally, you will travel between local MilliporeSigma sites to perform your job duties.

Requirements

High School Diploma or GED
3+ years' experience in an administrative role
Ability to handle confidential information
Great interpersonal skills with good verbal and written communication

Nice To Haves

Strong organizational skills with attention to details, punctuality
Bachelor’s Degree in Business Administration, Health Administration, or other Healthcare fields
CPR/AED and First Aid Certified
Understanding of HIPPA and medical privacy
5+ years in an administrative role
Proficient in Microsoft Office 365, PowerPoint, Excel basics

Responsibilities

Triage walk-in and phone queries escalating to RN as applicable
Maintain and safeguard confidentiality of Employee health information and records
Manage medical records, including Iron Mountain
Maintain clinic site inventories and room schedules
Schedule employees for Medical Surveillance programs and manage exam results: Hepatitis B, Respirator Protection, Early Symptom Intervention, etc.
Schedule Safety eyewear and Safety shoe vendors providing follow-up customer service
Promote site wide communication of health and safety initiatives
Order clinic supplies and maintains inventories
Assists with the budget process by managing invoices, writing purchase orders, and collaborating with EHS/ REPS staff