Sr Administrative Assistant - On Site

Vanderbilt University Medical Center•Nashville, TN

4d•Onsite

About The Position

Discover Vanderbilt University Medical Center: Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research. Organization: 3RW Inpatient Medicine Job Summary: In your pivotal role as Senior Administrative Assistant, you will provide high-level administrative support to the Inpatient Patient Care Services team, supporting a combined team of approximately 170 staff members. Your role is critical in ensuring operational efficiency and accuracy across multiple administrative functions. You will perform business support related duties of a complex nature in support of an area with minimal guidance. Your duties will require frequent use of Kronos, Microsoft Teams, Workday and Microsoft Excel. You will work Monday - Friday, 7:00am - 3:00pm CST, and you will work on site at Vanderbilt Medical Center North located at 1211 21st Ave. S. in Nashville, TN.

Requirements

HSD or GED
4 years of relevant experience, ideally in a hospital setting
Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Nice To Haves

Flexibility and Adaptability: Ability to adjust quickly to changing priorities and pivot as business needs evolve.
Integrity and Independence: Demonstrates sound judgment, discretion, and the ability to work autonomously while maintaining high ethical standards.
Strong Communication: Skilled in clear, proactive communication and ensuring follow-through by closing the loop on tasks and projects.
Accountability: Takes ownership of responsibilities, delivers on commitments, and consistently meets deadlines with attention to detail.

Responsibilities

Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.