Administrative Assistant, Legal (On-site)

Hometap•Boston, MA

10h•Hybrid

About The Position

Hometap's Legal team and broader operations rely on a steady on-site presence to keep contracts, original documents, mail, and day-to-day office activity moving. You'll coordinate signature pages, notarize documents, manage the Legal & Compliance Service Desk, handle mail and deliveries, maintain our physical document repository, and keep the office organized and stocked. You'll work across Legal, Investment Support, HR, and Finance as the person teammates rely on to make things happen on-site. This is a full-time hybrid role, on-site four days per week in our Boston office. Hometap operates as a remote-first company, which means our Back Bay office is primarily used for administrative functions rather than general team workspace. You'll be the consistent on-site presence, working independently most days while staying closely connected to colleagues across the company through Slack, email, and regular virtual touchpoints with the Legal team and other partners.

Requirements

2+ years of administrative, office coordination, or legal support experience
Strong organizational skills and a high level of attention to detail, especially when handling sensitive or time-bound documents
Sound judgment and discretion when working with confidential information
Clear written and verbal communication across Slack, Gmail, and phone
Proficiency with Microsoft 365, Google Workspace, and DocuSign (or comparable e-signature tools)
Experience with ticketing or task management systems, and comfort using databases or records management systems; ability to learn new technologies quickly
A proactive, self-directed approach to keeping the office running and getting ahead of what the team will need
Ability to be on-site in our Boston office four days per week
Ability to lift packages of 20+ pounds and to sit or stand for extended periods
Current Notary Public commission, or willingness to become commissioned (Hometap will sponsor)

Responsibilities

Receive, sort, and traffic incoming mail, deliveries, and confidential correspondence
Deposit checks and handle daily outgoing mail, including overnight packages
Manage company inventory, including swag
Regular administrative tasks such as shredding documents, office tidying, and serving as a point of contact at Hometap’s physical location
Provide general clerical and project support across Legal, Investment Support, Sales, HR, and Finance
Coordinate the Legal & Compliance Service Desk, triaging incoming requests and routing them to the right attorney or stakeholder
Coordinate the preparation and execution of signature pages through DocuSign and in-person signings
Handle data entry for tracking and reporting, maintaining organized document logs and records
Handle, route, and notarize original hard-copy documents; Serve as a commissioned Notary Public to authenticate documents as needed
Maintain and organize physical legal documents, bonds, and certificates stored in secured locations, including safety deposit boxes and internal safes
Assist with contract execution and repository management
Support due diligence requests by gathering, organizing, and tracking responsive documents
Support the team in preparation and formatting of presentations and materials
Proofread documents and correspondence for accuracy, and execute routine and templated document revisions