Administrative Assistant, Leasing

Brookfield Properties•Chicago, IL

1d•Onsite

About The Position

Business Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve. The Administrative Assistant supports the Leasing teams by helping maintain efficient operations, accurate information, and timely coordination throughout the leasing process. This role serves as a key administrative partner, enabling the team to stay organized, responsive, and focused on advancing leasing activity and business priorities.

Requirements

High School Diploma or GED required.
Minimum of two years of experience in an administrative support role or related experience in commercial real estate required.
Excellent business writing, business math and verbal communication skills required.
Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook required.
Strong organizational skills with the ability to manage multiple tasks and competing deadlines simultaneously.
Ability to prioritize and execute tasks independently in a fast-moving environment.
Professional written and verbal communication skills, with the ability to represent the team effectively in both internal and external interactions.

Nice To Haves

Strong understanding of Yardi Retail Manager, Adobe and Photoshop preferred.

Responsibilities

Prepare accurate and timely lease proposals using the company’s data management system, Yardi Retail Manager.
Compile, maintain, and continuously update current site, marketing materials, and tenant information including marketing packages for properties with available leasing opportunities.
Distribute marketing materials and property information to prospective and existing tenants as requested.
Coordinate the collection of lease exhibits and supporting documentation from internal and external sources within required timelines.
Prepare, update, and distribute leasing activity reports and related materials, including monthly sales reports, pipeline reports and rent rolls.
Analyze current and prior-year tenant real estate tax obligations in accordance with specific lease requirements.
Prepare analysis of financial impacts related to co-tenancy inquiries.
Support daily business activity of the Leasing team, including general office work, booking travel, preparing expense reports, and sorting and distributing mail.
Research, prepare and edit reports and presentations.
Other duties as assigned.