Leasing Administrative Assistant

AmCap, Incorporated•Denver, CO

3d•$60,000 - $70,000•Onsite

About The Position

ACX is seeking to fill a Leasing Administrative Assistant role in our Denver, CO office. This position will be responsible for coordinating leasing administration, maintaining property marketing materials, supporting tenant communications, and providing general office administrative support. This position reports to the Director of Leasing.

Requirements

Bachelor’s degree or equivalent practical experience
Minimum of 2 years of administrative experience, preferably within a commercial real estate leasing, property management, or marketing environment
Excellent written, verbal, and interpersonal communication skills
Strong organizational skills with exceptional attention to detail
Ability to prioritize multiple assignments, meet deadlines, and work independently in a fast-paced environment
Professional demeanor with strong customer service skills
Experience with Yardi, Adobe Creative Suite (InDesign, Illustrator, Photoshop, Acrobat) and/or Canva strongly preferred
Experience creating marketing collateral, presentations, and graphic materials
Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint

Nice To Haves

Familiarity with Commercial Café, CoStar, LoopNet, or similar commercial real estate platforms is a plus.

Responsibilities

Enter new leases, amendments, renewals, and extensions into Yardi
Maintain accurate tenant contact information and lease records
Establish, organize, maintain, and archive electronic and physical lease files
Prepare, assemble, distribute, and track lease documents, notices, commission agreements, and related correspondence.
Track leasing activity, tenant sales reporting, property information, and market availability across the portfolio
Send property-wide communications through Commercial Café and assist tenants with account setup and ongoing support
Assist the Accounting team with invoice processing and annual budget preparation
Monitor lease commission payments and assist with commission tracking
Create and maintain Leasing marketing materials such as property brochures, leasing flyers, site maps conference materials, etc.
Coordinate property photography and leasing signage updates as needed
Assist with the planning, coordination, and logistical support for industry conferences, trade shows, and other marketing initiatives
Assist with updates to the company website and other digital marketing materials
Serve as the primary point of contact for incoming calls to the Denver office, directing callers to the appropriate team members
Coordinate the preparation and shipment of lease documents, notices, marketing materials, and other business correspondence via mail, courier, and overnight delivery
Process and distribute incoming mail and packages for the Denver office
Coordinate meetings, conference calls, and travel arrangements as needed
Assist in maintaining an organized, professional office environment
Other duties and special projects as assigned.