Administrative Assistant IV - Administrative Support - Facilities Division - Huntsville (028113)

Texas Department of Criminal Justice • Huntsville, TX

18h

About The Position

Performs highly complex administrative support work. Work involves providing and coordinating administrative support to include disseminating information, developing filing systems, and preparing and editing reports and documents; and providing guidance to others. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

Requirements

• Graduation from an accredited senior high school or equivalent or GED.
• Two years full-time, wage-earning customer service, clerical, administrative support, technical program support, and criminal justice experience.
• Ability to maintain the security and integrity of critical infrastructure as it is defined by state law.
• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to prepare and maintain accurate records, files, and reports.
• Skill to review technical data and prepare technical reports.

Nice To Haves

• Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
• Engineering, maintenance, or construction experience preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.

Responsibilities

• Performs advanced technical assistance work; coordinates work with organizational units of the agency, local, state, and federal agencies, and private organizations; and develops administrative and technical assistance policies and procedures.
• Coordinates the preparation, editing, and distribution of correspondence, reports, studies, forms, and other documents; prepares, interprets, and disseminates information concerning agency programs and procedures; and researches, composes, and edits publications, forms, manuals, and reports.
• Develops and maintains filing, record keeping, and records management systems; compiles and edits data, makes calculations, and prepares reports; and participates in budget preparation, monitoring, and justification.
• Assists in researching technical issues; responds to inquiries regarding technical program and administrative rules, regulations, policies, and procedures; and assists in the implementation of program planning.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 1-10 employees