Administrative Assistant IV

The Tsui Group•Los Angeles, CA

2d•$74,000 - $79,000

About The Position

The Tsui Group is seeking a qualified and experienced candidate to join our aviation team as an Administrative Assistant IV in Los Angeles County with the following duties: Essential Responsibilities: Prepare written materials and correspondence. Manage calendars for project supervisors and inspection staff. Coordinate meetings, prepare agendas, and take meeting minutes. Copy and scan documents as needed. Maintain project logs and documentation. Handle phone calls, greet visitors, and assist them. Support communication with project supervisors and inspection staff for document control. Track financial documents for budgeting. Manage office duties and support inspection staff, including office supplies. Serve as a liaison between inspectors and project management/document control. Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. Organize filing systems from pre-construction to project close-out. Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. May assume other duties as needed.

Requirements

Minimum of 10 years experience as an administrative assistant
Excellent written and oral communication skills
Post-Secondary Education
Proficient in Microsoft Office Suite and Bluebeam
Knowledge of Project Management Information Software used for Inspection/document control (i.e. PM Web, Adobe Pro, etc.)

Nice To Haves

A working knowledge of standard policies and procedures on complex capital public works projects is preferred

Responsibilities

Prepare written materials and correspondence.
Manage calendars for project supervisors and inspection staff.
Coordinate meetings, prepare agendas, and take meeting minutes.
Copy and scan documents as needed.
Maintain project logs and documentation.
Handle phone calls, greet visitors, and assist them.
Support communication with project supervisors and inspection staff for document control.
Track financial documents for budgeting.
Manage office duties and support inspection staff, including office supplies.
Serve as a liaison between inspectors and project management/document control.
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
Organize filing systems from pre-construction to project close-out.
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.
May assume other duties as needed.