Administrative Assistant IV

Exact Sciences • Madison, WI

8h • $64,000 - $105,000

About The Position

At Exact Sciences, we’re helping change how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you’re working to help others. Position Overview The Administrative Assistant IV provides administrative support to mid-level executive leaders. This position requires the ability to maintain a high level of confidentiality and solves mostly routine problems using best practices. The ideal candidate will be proactive, highly organized, and capable of managing competing priorities in a fast-paced, dynamic environment.

Requirements

• Associate’s degree in Business Administration, Human Resources, Administrative support or a similar field preferred, or High School Diploma or General Education Degree (GED) with relevant experience.
• 3+ years of demonstrated experience working in an administrative support capacity, demonstrating progressively increasing responsibilities.
• Demonstrated experience with business travel & expense platforms & receipt reconciliation.
• Demonstrated proficiency in the Microsoft365 suite.
• Demonstrated ability to perform the essential duties of the position with or without accommodation.
• Authorization to work in the United States without sponsorship.

Responsibilities

• Navigate mostly routine and some non-routine day-to-day activities of mid-level executives to ensure seamless execution. Includes assuming central coordination for all requests, applying appropriate urgency to high volume competing requests.
• Manage calendars, expense reconciliation, travel arrangements and other tasks as needed.
• Proactively assist in problem-solving for the leader - research inquiries, become knowledgeable about areas the leader leads, may create and recommend solution(s).
• Serve as a trusted partner and primary point of contact for internal and potentially external stakeholders on matters pertaining to executive’s schedule and activities.
• Review and triage incoming correspondence, emails, and requests; respond on behalf of leaders where appropriate using discretion and judgment.
• Prepare high-quality documents, reports, presentations, and communications in support of executive meetings and initiatives.
• Facilitate seamless communication and coordination between the leaders and other departments.
• Manage sensitive and confidential information with a high level of integrity and discretion.
• Perform other duties as assigned in support of executive operations.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company’s Quality Management System policies and procedures.
• Maintain regular and reliable attendance.
• Ability to act with an inclusion mindset and model these behaviors for the organization.
• Ability to work nights and/or weekends, as needed.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel 5% between Exact Sciences locations.
• Ability to travel 5% of working time away from work location. May include overnight/weekend travel.

Benefits

• paid time off (including days for vacation, holidays, volunteering, and personal time)
• paid leave for parents and caregivers
• a retirement savings plan
• wellness support
• health benefits including medical, prescription drug, dental, and vision coverage

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees