Administrative Assistant IV

O2EPCM, Inc. dba O2 Engineering, Projects & Construction Management • Los Angeles, CA

2d • $75,000 - $81,000 • Hybrid

About The Position

The Administrative Assistant IV will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.

Requirements

• 10 years or more experience as an administrative assistant
• Collaborate well with others and report directly to SCI & PCI inspectors.
• Write and communicate clearly.
• Provide accurate and timely reporting and suggest improvements.
• Strong organizational skills in a fast-paced environment.
• Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).
• Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).
• Post-Secondary Education
• May assume other duties as required/needed
• Maybe required to work various shifts as needed
• The candidate should pass the federal background check and LAWA Badge will be required

Nice To Haves

• Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines

Responsibilities

• Prepare written materials and correspondence.
• Manage calendars for project supervisors and inspection staff.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Copy and scan documents as needed.
• Maintain project logs and documentation.
• Handle phone calls, greet visitors, and assist them.
• Support communication with project supervisors and inspection staff for document control.
• Track financial documents for budgeting.
• Manage office duties and support inspection staff, including office supplies.
• Serve as a liaison between inspectors and project management/document control.
• Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
• Organize filing systems from pre-construction to project close-out.
• Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.

Benefits

• 100% paid base coverage (Health, Vision, & Dental insurance).
• 401(k)
• Paid Holidays
• Paid Sick
• Paid Vacation
• EAP - Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees