Administrative Assistant - Installation Commander
About The Position
Work for Indiana Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana. About The Adjutant General's Office: The Adjutant General’s Office (AGO) provides a dynamic workplace while serving the Indiana National Guard at its various facilities throughout the state. AGO’s programs and projects offer exciting opportunities for professionals in many fields - from maintenance repair to cadre to civil engineers - looking to begin or advance their careers. AGO offers a competitive compensation and benefits package, as well as an outstanding work/life balance. AGO offers agency specific benefits, such as an opportunity to work an alternative work schedule, a spot bonus program to reward hardworking employees, and a chance to work with military and federal partners. Role Overview: You will serve as the Executive Assistant to the Installation Commander of Camp Atterbury – Muscatatuck Urban Training Center, providing a high-level of administrative support by conducting a multitude of research, preparing statistical reports, handling information requests, budgeting assistance and performing a multitude of support functions. You will act as the functional link between Post Headquarters and the Installation Directorates, primarily with the Director of Public Works.
Requirements
- Thorough knowledge of the theories, principles, practices, and methodology of administrative management
- Thorough knowledge of department programs
- Specialized knowledge of state government administrative structures
- Attention to detail and proofreading skills
- Effective verbal and written communication skills
- Organizational skills with the ability to prioritize tasks effectively and multitask
- Ability to coordinate and motivate professional and support personnel
- Ability to be creative in developing alternatives to meet department needs
- Ability to communicate complex theories and principles to a broad spectrum, both verbally and in writing
- Ability to maintain cooperative work relationships.
- Individuals should have the ability to perform essential functions with or without reasonable accommodation.
Nice To Haves
- A degree is not required. However, at least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
Responsibilities
- Provides high level administrative assistance to an agency, department, or facility.
- Reviews total department or agency organizational structure and functions and advises changes to promote efficiency and effectiveness.
- Administers staff functions in support of program areas.
- Prepares special reports on alternative methods of achieving new program responsibilities.
- Represents agency, institutions, or departments in a variety of situations with other departments, institutions, the general public, and special interest groups.
- Prepares responses to correspondence containing routine inquiries.
- Follows-up on plans, programs, policies, and procedures to ensure progress and accomplishments.
Benefits
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
