Administrative Assistant- Inspections & A&D

S. A. Comunale Co., Inc.•Fremont, OH

1d•Onsite

About The Position

S.A. Comunale is seeking an Administrative Assistant - Inspections & A&D. The primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. The role requires projecting a professional company image through in-person and phone interaction.

Requirements

High School Diploma or GED is required.
3+ years’ administrative experience is required.
Light accounting experience is required.

Nice To Haves

Previous experience in the construction industry is a plus.
Dispatching experience in a service environment is a plus.

Responsibilities

Responsible for accounts receivable, including tracking past due accounts for Alarm & Detection and Inspections Departments.
Maintain all records in Falcon, including opening tickets, creating new sites, and printing monthly work orders for all inspectors and alarm technicians.
Take incoming service calls and distribute alarm technicians and inspectors.
Responsible for billing and accruals.
Process payroll for alarm technicians and inspectors, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run.
Prepare quotes.
Responsible for mailing, faxing, photocopying, answering phones, and filing as needed.
Assist Service Manager with scheduling manpower for the alarm technicians and inspectors.
Attend weekly meetings and take notes.
Drop off bids and run errands as needed.
Order material and equipment for office and field personnel as needed.
Sign checks from office checkbook.
Pick up permits or drop off when needed.
Process all billing for HNB through Work Oasis.
Maintain records of licensing and certifications for assigned personnel.
Assist in any issues or corrections needed by the Corporate Office.
Handle customer requests for Inspections and Alarm & Detection.
Send monthly CIP reports.
Update daily Google calendar for fire alarm technicians and inspectors.
Submit and code Credit card receipts and statements for personnel.
Process subcontracts and new monitoring contracts for the Alarm & Detection and Inspections Departments.
Review daily monitoring accounts and update account information as needed.