R&D Administrative Assistant

Luxium Solutions, LLC•Milford, NH

12h•Onsite

About The Position

The R&D Administrative Assistant plays an essential role in the success of both ongoing and newly launched government programs, providing vital support throughout their entire lifecycle under the expert leadership of the R&D Manager. This exciting position offers a variety of administrative duties, from processing purchase requisitions and coordinating signature collections to maintaining precise and well-organized records. Beyond these responsibilities, the assistant is key to enhancing compliance and operational efficiency by managing critical documentation and tracking program milestones. Moreover, this role involves supporting the meticulous oversight of the company’s government-related contracts, ensuring every requirement tied to product sales and development is seamlessly administered, monitored, and completed from beginning to end.

Requirements

A High School Diploma or an equivalent qualification
At least 3 years of hands-on experience in Contracts Administration or Contract Management
A minimum of 3 years working with Government contracts
Contract Drafting and Review: precise contract terms and conditions.
Strong skills in reviewing contracts to identify risks, ambiguities, and inconsistencies.
Effectively communicate contract terms and obligations to internal stakeholders and external parties.

Nice To Haves

Preferably, 2 years of experience within the manufacturing industry is a plus
Lead a collaborative environment with strong subject matter expertise.

Responsibilities

Support of maintaining company registrations (SAM.gov, JCP, CAGE code, etc.)
Manage program billings by assembling necessary documentation and ensuring timely submission.
Support program and contract execution by ensuring timely completion of milestones, monitoring compliance with requirements, and coordinating with teams to procure and track necessary consumables and equipment on a per-program basis.
Maintain organized records of all contracts and related documents. Track contract renewal dates, terminations, and modifications.
Manage and track use of government property, track government timesheets etc. as required by the program.