R&D Administrative Assistant

Luxium Solutions, LLC•Milford, NH

1d•Onsite

About The Position

The R&D Administrative Assistant is a vital contributor to the success of both ongoing and newly launched government programs, supporting them throughout their entire lifecycle under the expert guidance of the R&D Manager. This dynamic role encompasses a diverse array of administrative responsibilities, from processing purchase requisitions and coordinating signature collections to keeping meticulous and well-organized records. Beyond these tasks, the assistant plays a crucial part in driving compliance and operational efficiency by managing key documentation and monitoring program milestones. Additionally, this position supports the careful oversight of the company’s government-related contracts, ensuring every contractual requirement tied to product sales and development is effectively administered, tracked, and fulfilled from start to finish.

Requirements

A High School Diploma or an equivalent qualification
At least 3 years of hands-on experience in Contracts Administration or Contract Management
A minimum of 3 years working with Government contracts
Contract Drafting and Review: precise contract terms and conditions. Strong skills in reviewing contracts to identify risks, ambiguities, and inconsistencies.
Effectively communicate contract terms and obligations to internal stakeholders and external parties.

Nice To Haves

Preferably, 2 years of experience within the manufacturing industry is a plus
Lead a collaborative environment with strong subject matter expertise.

Responsibilities

Support of maintaining company registrations (SAM.gov, JCP, CAGE code, etc.)
Manage program billings by assembling necessary documentation and ensuring timely submission.
Support program and contract execution by ensuring timely completion of milestones, monitoring compliance with requirements, and coordinating with teams to procure and track necessary consumables and equipment on a per-program basis.
Maintain organized records of all contracts and related documents. Track contract renewal dates, terminations, and modifications.
Manage and track use of government property, track government timesheets etc. as required by the program.