Administrative Assistant III - Marketing and Corporate Communications

Wellmark, Inc. • Des Moines, IA

1d • Hybrid

About The Position

Join our innovative and dynamic organization as a strategic Administrative Assistant to the Marketing and Corporate Communications Team. In this critical role, you will serve as a trusted partner to the leadership team, providing proactive and strategic support to ensure their success in driving initiatives. In this role, you will be a key point of contact for multiple leaders and for these critical functions; managing calendars & inboxes, scheduling meetings, handling all administrative tasks efficiently. Proactively anticipate needs and provide strategic support to the leadership team, including preparing meeting materials, managing inquiries, agendas/minutes as well as meeting logistics, and multi-tasking assignments and deadlines. Coordinate and facilitate communication between those supported and various stakeholders, both internally and externally. Maintain confidentiality and handle sensitive information with discretion, always maintaining a high level of professionalism. Take actions with limited direct supervision, utilizing independent judgement.

Requirements

• Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience.
• 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft office product experience —e.g., Outlook, Word, PowerPoint, Excel and Visio.
• Strong and effective written and verbal communications skills.
• Effective project support, multi-tasking, and organizational skills, including time management and prioritization.
• Ability to succeed in a fast-paced office environment with multiple assignments and deadlines.
• Flexible and adaptable to change.
• Strong attention to detail with demonstrated accuracy.
• Ability to operate independently and make decisions by following procedures that may include ambiguity.
• High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Nice To Haves

• Marketing or Corporate Communication experience.
• Confident using Microsoft Teams and other specialized Marketing and Corporate Communications software.

Responsibilities

• Managing calendars & inboxes
• Scheduling meetings
• Handling all administrative tasks efficiently
• Preparing meeting materials
• Managing inquiries, agendas/minutes
• Managing meeting logistics
• Multi-tasking assignments and deadlines
• Coordinating and facilitating communication between those supported and various stakeholders, both internally and externally
• Maintaining confidentiality and handling sensitive information with discretion
• Taking actions with limited direct supervision, utilizing independent judgement

Benefits

• All your information will be kept confidential according to EEO guidelines.
• An Equal Opportunity Employer
• Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact us at [email protected]

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree