Administrative Assistant III - Marketing and Corporate Communications

Wellmark•Des Moines, IA

1d•Onsite

About The Position

Join our innovative and dynamic organization as a strategic Administrative Assistant to the Marketing and Corporate Communications Team. In this critical role, you will serve as a trusted partner to the leadership team, providing proactive and strategic support to ensure their success in driving initiatives. In this role, you will be a key point of contact for multiple leaders and for these critical functions; managing calendars & inboxes, scheduling meetings, handling all administrative tasks efficiently. Proactively anticipate needs and provide strategic support to the leadership team, including preparing meeting materials, managing inquiries, agendas/minutes as well as meeting logistics, and multi-tasking assignments and deadlines. Coordinate and facilitate communication between those supported and various stakeholders, both internally and externally. Maintain confidentiality and handle sensitive information with discretion, always maintaining a high level of professionalism. Take actions with limited direct supervision, utilizing independent judgement.

Requirements

Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience.
4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
Strong Microsoft office product experience —e.g., Outlook, Word, PowerPoint, Excel and Visio.
Strong and effective written and verbal communications skills.
Effective project support, multi-tasking, and organizational skills, including time management and prioritization.
Ability to succeed in a fast-paced office environment with multiple assignments and deadlines.
Flexible and adaptable to change.
Strong attention to detail with demonstrated accuracy.
Ability to operate independently and make decisions by following procedures that may include ambiguity.
High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Nice To Haves

Marketing or Corporate Communication experience.
Confident using Microsoft Teams and other specialized Marketing and Corporate Communications software.

Responsibilities

Manage calendars & inboxes for multiple leaders.
Schedule meetings efficiently.
Handle all administrative tasks efficiently.
Proactively anticipate needs and provide strategic support to the leadership team.
Prepare meeting materials.
Manage inquiries, agendas, and minutes.
Handle meeting logistics.
Multi-task assignments and deadlines.
Coordinate and facilitate communication between those supported and various stakeholders, both internally and externally.
Maintain confidentiality and handle sensitive information with discretion.
Operate with limited direct supervision, utilizing independent judgment.