Administrative Assistant, Corporate Communications
RBC•New York, NY
•Onsite
About The Position
The Administrative Assistant will provide high-level administrative support to the VP, Global Head of Communications and their Operating Committee to ensure the effectiveness and seamless operations of the executive leadership team. This role requires a high degree of professionalism, discretion and organizational excellence, supporting a fast-paced, collaborative environment and enabling the team to operate efficiently.
Requirements
- Bachelor's degree or equivalent work experience
- 2-4 or more years of experience in administrative support
- Expertise in calendar management
- Communication
- Data Entry
- Detail-Oriented
- Email Services
- Office Administration
- Presentation Software
- Spreadsheet Software
- Teamwork
- Time Management
- Word Processing Software
Nice To Haves
- Experience working in banking or financial services
Responsibilities
- Provide day-to-day administrative support to the VP, Global Head of Communications, including calendar management, scheduling and coordination.
- Manage complex calendars and arrange meetings, including coordinating conference calls, video meetings, meeting rooms and catering as needed.
- Coordinate domestic and international travel arrangements, including itinerary management and real-time adjustments.
- Prepare, track and manage expense reports in a timely and accurate manner.
- Act as a point of contact for incoming communications, screening and prioritizing calls, emails and requests with sound judgment.
- Support the Global Heads of Communications with calendar management, meeting preparation and administrative needs.
- Coordinate logistics for team meetings and global calls, including agenda management and materials preparation.
- Assist with ordering supplies, managing technology requests, distributing mail and coordinating courier services.
- Liaise with internal support functions such as IT to ensure seamless operations.
- Execute special projects and ad hoc requests as assigned by leadership.
- Maintain strict confidentiality in handling sensitive information and communications.
Benefits
- 401(k) program with company-matching contributions
- health, dental, vision, life, disability insurance
- paid-time off
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
