Administrative Assistant III

AFL Telecommunications•Abilene, TX

8d•Onsite

About The Position

AFL Global is seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support for our fast-paced Data Center Operations team. This position plays a critical role in supporting project managers, field leadership, contractors, and employees by managing contractor onboarding, workforce reporting, timesheet administration, compliance tracking, and other day-to-day administrative functions. The ideal candidate is a proactive professional who thrives in a dynamic construction and data center environment, possesses strong organizational skills, and can effectively manage multiple priorities while maintaining accuracy and confidentiality.

Requirements

High school diploma or GED required.
2+ years of administrative, project support, or office coordination experience.
Strong proficiency with Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
Excellent organizational, multitasking, and time management skills.
Strong written and verbal communication skills.
Ability to work independently while supporting a team environment.
High attention to detail and accuracy.

Nice To Haves

Experience supporting construction, telecommunications, utility, or data center projects.
Experience with contractor onboarding and workforce compliance processes.
Knowledge of timekeeping systems and payroll reporting.
Experience working with workforce management, HR, or project management systems.

Responsibilities

Coordinate onboarding activities for new employees and contractors.
Process onboarding documentation and ensure completion of required forms.
Verify compliance with customer, project, and company onboarding requirements.
Schedule orientation sessions and maintain onboarding records.
Assist with badge requests, site access, and security clearance tracking.
Collect, review, and process weekly employee and contractor timesheets.
Ensure timesheet accuracy and timely submission to payroll and project management teams.
Generate workforce reports, labor utilization reports, and project staffing updates.
Track attendance, overtime, and workforce roster changes.
Maintain records and provide reporting support to project leadership.
Provide administrative support to project managers, operations managers, and field teams.
Maintain project documentation, employee files, and electronic records.
Coordinate meetings, prepare agendas, and document meeting notes.
Prepare reports, spreadsheets, presentations, and correspondence.
Support travel arrangements, lodging coordination, and visitor management when required.
Ensure employee and contractor records remain current and compliant.
Track certifications, training records, and safety documentation.
Maintain confidential personnel information in accordance with company policies.
Assist with audits and documentation requests from customers and internal stakeholders.
Serve as a point of contact for employees, contractors, and site visitors.
Order office supplies and coordinate administrative resources.
Support project staffing and workforce planning activities.
Assist with special projects and other administrative duties as assigned.