Administrative Assistant III
UChicago Medicine•Chicago, IL
•Onsite
About The Position
The Administrative Assistant III is responsible for proactively and with minimal supervision identifying, addressing, and resolving administrative and related issues for areas reporting to the Facility Operations Program Management Office. This includes Facility Operations office management, Facility Operations Program Director support, and specially assigned projects. The role may require working on various tasks concurrently, prioritizing work as dictated by management needs, and can be performed independently or as part of an administrative support team.
Requirements
- High school diploma required.
- Minimum five years of increasingly responsible administrative or secretarial experience.
- Strong written and verbal communication skills required.
- Strong PC or Mac word processing experience required specifically including use of spreadsheet software such as Excel and Office 365.
- Must be able to plan, organize and work on various tasks concurrently; must be able to independently prioritize multiple tasks in a professional manner.
- Must be able to independently and professionally interact with customers, both internal and external to the Hospitals; strong interpersonal skills required.
Nice To Haves
- Associate degree or higher preferred.
- Experience preferably in a complex healthcare or industrial setting.
Responsibilities
- Schedule meetings as requested with multiple individuals, particularly senior level leaders.
- Creates presentations related to assigned projects.
- Completes all purchase orders, check requests and maintains an organized system to track ongoing progress.
- Understands hospital operating system to expedite and maximize efficiency.
- Processing of invoices and monthly accounting reports.
- Prepares and update reports and upholds confidentiality regarding financial information.
- Orders supplies, maintains form and inventory per office needs.
- Prepares spreadsheets and reports as specified and organizes copies and prepares materials for meetings.
- Maintains strict confidentiality on all issues related to the position, meets deadlines with professionalism and work independently.
- Performs other duties assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
