Admin Assistant III

Fort Lewis College • Durango, CO

6d • Onsite

About The Position

The School of Education at Fort Lewis College seeks an organized, service-oriented Administrative Assistant III to serve as the primary administrative assistant to the Dean and the School of Education, while also providing administrative and operational support to the Teacher Education Department. The role is a central, in-person resource for faculty, staff, students, visitors, and campus partners and helps ensure efficient, welcoming, and well-coordinated School operations.

The position supports executive administration, financial administration and reporting, faculty personnel and evaluation processes, scholarship administration, and special projects. It also coordinates purchasing and routine budget support; hiring and onboarding administration; confidential records and accreditation documentation; office and shared-space operations; event logistics; School communications and recruitment materials; and front-facing assistance connecting people with appropriate College resources.

The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with occasional evening or weekend hours for campus and School of Education events. Regular on-campus, in-person work is required. The position is covered under the Colorado Partnership for Quality Jobs & Services Act. The starting hourly rate is $24.69, with potential additional step pay for eligible State of Colorado classified administrative assistant experience.

Requirements

• Three years of professional administrative assistance experience; part-time experience is prorated.
• Alternatively, relevant experience and education from an accredited college or university may substitute for the required experience on a year-for-year basis. Transcripts must be received by the application deadline when education is used as a substitution.
• Strong critical-thinking, analytical, active-listening, and problem-solving skills.
• Excellent written, verbal, interpersonal, and customer-service skills.
• Proficiency with Microsoft 365, particularly SharePoint and Excel.
• Strong organization, time management, data-entry accuracy, and attention to detail.
• Ability to manage competing priorities and work effectively independently and as part of a team.
• Ability to exercise discretion and maintain confidentiality.
• Regular on-campus, in-person work is required.
• Availability for the Monday–Friday, 8:00 a.m.–5:00 p.m. schedule and occasional evening or weekend hours for campus and School of Education events.

Nice To Haves

• Administrative experience in higher education.
• Experience coordinating special events and logistics.
• Experience managing and reconciling procurement-card accounts.
• Experience supporting multiple budgets, arranging travel, and reconciling travel expenses.
• Experience with data compilation and reporting.
• Experience utilizing Workday.

Responsibilities

• Assist the Dean with correspondence, scheduling, administrative documents, meeting coordination, and routine deadline tracking.
• Identify opportunities to improve administrative processes, recommend solutions, and implement procedures approved by the Dean.
• Assist with compiling data and generating required state, federal, and other reports.
• Assist designated fund managers with budget monitoring, transaction reviews, expenditure reconciliation, and financial reports.
• Research financial discrepancies, maintain budget-support documentation, and coordinate with Accounting, Procurement, and the Budget Office.
• Create and maintain confidential faculty personnel documentation; coordinate personnel action file reviews; monitor deadlines; and organize faculty evaluation, promotion, tenure, and personnel records in accordance with College procedures.
• Provide administrative support for School of Education scholarship processes, including application tracking, documentation, recipient records, and coordination with the FLC Foundation and scholarship committees.
• Support the Dean’s special projects, institutional reporting, and School initiatives through coordination, document preparation, records management, and data compilation.
• Serve as the primary administrative assistant to the School of Education Associate Dean, Coordinators, Teacher Education Department, and faculty.
• Coordinate purchasing, procurement-card reconciliation, reimbursements, invoices, travel documentation, and routine budget-support records for faculty and staff.
• Support faculty and staff hiring, onboarding, adjunct and overload documentation, approved personnel transactions, and coordination with Human Resources and Academic Affairs.
• Maintain organized, confidential School and department records, shared files, directories, procedures, student files, and documentation supporting accreditation or reauthorization activities.
• Oversee day-to-day office and shared-space operations, including supplies, equipment service, work orders, inventories, workspace setup, and approved office moves.
• Coordinate logistics for School events, recruitment activities, retreats, guest visits, community gatherings, and the Teacher Education Professional Exhibition.
• Support School communications, website profile updates, brochures, social media, recruitment materials, and promotional inventory.
• Serve as a first point of contact and connect students, employees, families, and community members with the appropriate faculty member, administrator, or campus resource.

Benefits

• Medical, dental, vision, life, and disability coverage through State of Colorado employee benefits.
• Retirement options through Colorado PERA, including defined benefit and defined contribution plans, plus 401(k) and 457 plans.
• Flexible Spending Accounts.
• Employee wellness resources.
• Annual and sick leave.
• Paid family and medical leave for eligible employees.
• 11 paid holidays.
• Additional Fort Lewis College benefits and discounts.
• Some positions may qualify for the Public Service Loan Forgiveness Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed