Administrative Assistant III (EHS)

Berkeley Lab • Berkeley, CA

1d • $35 - $44 • Onsite

About The Position

Lawrence Berkeley National Laboratory (LBNL) is hiring an Administrative Assistant III to support the Environment, Health, and Safety (EHS) Division. Reporting to the EHS Division Office Administrative Manager, this position will provide a comprehensive range of administrative support to the Health & Safety Department. In this exciting role, you will track, prioritize and monitor administrative workflow with an opportunity to implement process and procedural improvements, stay abreast of changes in procedures, and disseminate information to members of the administrative team. This position has an anticipated start date of May 4, 2026. We’re here for the same mission, to bring science solutions to the world. Join our team and YOU will play a supporting role in our goal to address global challenges! Have a high level of impact and work for an organization associated with 17 Nobel Prizes!

Requirements

• A minimum of six years of administrative experience in a professional, academic, or corporate setting requiring confidentiality and discretion, or equivalent experience.
• Experience with calendar management, meeting and event coordination, travel arrangements, expense reporting, purchasing, document management, and other related administrative tasks.
• Advanced proficiency in Google Workspace, MS Office Suite, Adobe Acrobat, Zoom video conferencing on a Mac or PC platform.
• Strong database and records management skills, including the ability to create and run basic reports, track and maintain dynamic datasets, and create charts/graphs from data.
• Excellent analytical skills including the ability to anticipate, identify, troubleshoot, and resolve routine and complex administrative issues.
• Strong planning and organizational skills including the ability to handle multiple tasks concurrently to meet workload demands and deadlines, to respond quickly and maintain flexibility during periods of changing work priorities and tight time constraints.
• Experience effectively building relationships and collaborating with individuals at all levels across a multidisciplinary organization.
• Exceptional written communication skills including the ability to produce high-quality, error-free documents, tailor messaging to varied audiences, and provide proactive follow-through and status updates.
• Must be able to work occasional overtime as required.
• Must be able to perform the physical requirements of this position, including performing computer-related functions for up to 8 hours per day that involve data entry, business correspondence, document management, research, calendaring, and taking/preparing meeting minutes, and other duties as assigned.

Nice To Haves

• A.A. Degree or equivalent experience.
• Experience with Berkeley Lab systems and tools (LETS, FMS, Trex, RezDesk, Cognos, etc.)
• Familiarity with Smartsheet and experience navigating a helpdesk system.
• Familiarity with Word Press and experience making website updates.
• Familiarity with Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, federal policies, procedures, and regulations.
• Valid California Driver’s License, ability to drive a government vehicle.

Responsibilities

• Provide administrative support to the EHS Division’s Health & Safety Department Head and Team Managers, and Teams including scheduling, coordinating, and attending various meetings.
• Provide administrative support to multiple Health & Safety Teams including BioSafety, Ventilation, Ergo, Illness & Injury and Divisional Safety through scheduling, taking meeting minutes, responding/tracking of maintenance requests, and conducting funding recharge activities.
• Provide scheduling and communication support on all recruitment related activities including interviews, site access, and travel.
• Support staff on-boarding and off-boarding procedures.
• Triage and assign administrative requests through the EHS Administrative Help Desk application.
• Support the Department’s use of electronic calendaring tools and electronic document management systems.
• Oversee mail and package reception and distribution, maintenance of office supplies, replacement of copier/printer consumables, and filing and archiving.
• Provide backup administrative support to the Health Services Clinic Reception and Travel & Procurement processing as needed.
• Provide other administrative support and assist with division event planning as needed.

Benefits

• Exceptional health and retirement benefits, including pension or 401K-style plans.
• Opportunities to grow in your career - check out our Tuition Assistance Program.
• A culture where you’ll belong - we are invested in our teams!
• In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.
• Parental bonding leave (for both mothers and fathers).
• Pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees