Administrative Assistant III - Sales Operations & Programs

Wellmark, Inc. • Des Moines, IA

9d • Hybrid

About The Position

Join our innovative and dynamic organization as an Administrative Assistant to the Sales Operations Vice President and leadership team. In this critical role, you will serve as a trusted partner to the team, providing proactive and strategic support to ensure their success in driving initiatives. In this role, you will be a key point of contact for multiple leaders and for these critical functions; managing calendars & inboxes, scheduling meetings, handling all administrative tasks efficiently. Proactively anticipate needs and provide strategic support to the leadership team, including preparing meeting materials, managing inquiries, agendas/minutes as well as meeting logistics, and multi-tasking assignments and deadlines. Coordinate and facilitate communication between those supported and various stakeholders, both internally and externally. Maintain confidentiality and handle sensitive information with discretion, always maintaining a high level of professionalism. Take actions with limited direct supervision, utilizing independent judgement.

Requirements

• Associate's Degree in Business, Office Administration, or related area, or direct and equivalent work experience.
• 4+ years of previous administrative assistant experience providing advanced support to multiple leaders and teams within an office environment.
• Strong Microsoft office product experience —e.g., Outlook, Word, PowerPoint, Excel.
• Strong and effective written and verbal communications skills.
• Effective project support, multi-tasking, and organizational skills, including time management and prioritization.
• Ability to succeed in a fast-paced office environment with multiple assignments and deadlines.
• Flexible and adaptable to change.
• Strong attention to detail with demonstrated accuracy.
• Ability to operate independently and make decisions by following procedures that may include ambiguity.
• High level of initiative, effort, and commitment to completing tasks efficiently while anticipating the needs of others.

Nice To Haves

• Is an organizer of information, structured, and detailed, yet flexible and shift quickly when plans change.
• Proactively making decisions, improving processes, anticipating needs, and driving plans forward with minimal supervision is a strength – they’re skilled at thinking ahead and taking appropriate action.
• Skilled at managing complex calendars due to their keen problem-solving skills and resiliency.
• Motivated by the ability to provide a broad scope of administrative support to others, including back-up support for other teams, in a dynamic corporate environment.

Responsibilities

• Managing calendars & inboxes
• Scheduling meetings
• Handling all administrative tasks efficiently
• Preparing meeting materials
• Managing inquiries, agendas/minutes
• Managing meeting logistics
• Multi-tasking assignments and deadlines
• Coordinating and facilitating communication between those supported and various stakeholders, both internally and externally
• Maintaining confidentiality and handling sensitive information with discretion
• Taking actions with limited direct supervision, utilizing independent judgement

Benefits

• Applicants requiring a reasonable accommodation due to a disability at any stage of the employment application process should contact us at [email protected]
• The policy of Wellmark Blue Cross Blue Shield is to recruit, hire, train and promote individuals in all job classifications without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or any other characteristic protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree