Administrative Assistant III – Events & Operations (Economics & Business)
About The Position
The Department of Economics and Business at Colorado School of Mines is seeking a highly organized, service-driven Administrative Assistant III who thrives in a dynamic environment and who enjoys putting their hands and feet to work making events happen and keeping department operations moving forward. This is not a desk-only administrative role. You’ll play a central part in delivering impactful events—from concept to cleanup—serving as the logistical engine behind everything from executive visits and symposia to student programs and celebratory events. Your role is essential in delivering high-level operations support to faculty and students whether that’s granting access to the building for students to study, maintaining email distribution lists so students receive appropriate and timely information, or proactively working with faculty to submit expense reports, you keep the wheels turning and moving the department forward! If you’re someone who enjoys rolling up your sleeves, solving problems in real time, and seeing a successful event come together because of your work, we’d love to meet you.
Requirements
- Three (3) years of relevant experience which included administrative work, front desk reception, records management, and event management.
- Proficiency with spreadsheet and word processing software (i.e. Word and Excel).
- Strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.
- Excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.
- Excellent judgment and discretion and be able to work confidentially with sensitive and protected information.
Nice To Haves
- Workday experience
- Prior relevant state service
Responsibilities
- Plan and coordinate events including lectures, recruiting events, advisory board meetings, symposia, and student programs
- Actively set up and break down event spaces, including arranging tables, seating, signage, and materials
- Coordinate and move event supplies, materials, and equipment as needed
- Oversee on-site logistics, troubleshoot issues in real time, and ensure seamless execution
- Partner with vendors and catering, manage deliveries, and ensure everything is in place before start time
- Coordinate volunteers/student workers during events and direct activities on-site
- Support guest speakers with travel, itineraries, and hospitality coordination
- Serve as the front-facing hub for the department, supporting faculty, students, and visitors
- Manage scheduling, communications, purchasing, and travel logistics
- Coordinate conference room scheduling and shared spaces
- Maintain office operations, supplies, and records
- Support faculty searches and department initiatives
Benefits
- Medical, Dental, and Vision Insurance
- Generous vacation and sick leave plus 13 paid holidays
- State pension plan (PERA)
- Parental Leave
- Reduced cost tuition for employee and family members
- Life and Disability Insurance
- Professional growth and training opportunities
- Access to technology and equipment
- Colorado State Employee Assistance Program
- Access to a world-class recreation center
- Interaction with an international population and cultural events
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
