Administrative Assistant III

Commerce Bank•St. Louis, MO

2d•$27 - $32•Onsite

About The Position

The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management. Essential Functions Compose correspondence of a highly confidential and complex nature; use a high level of tact & integrity due to frequent senior level contacts; exercise considerable independent judgment Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects Prepare pre-call agendas for meetings including presentations and compilation of necessary information Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level Keep organized department records and ensure departmental efficiencies Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc. Create, maintain and edit documents, spreadsheets, files, and presentations Prepare routine correspondence and correspondence of a more confidential and complex nature Schedule appointments, screen phone calls, take messages and make travel arrangements Regular communication and interaction with customers and team members Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests Coordinate activities and complete special projects Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager Perform other duties as assigned

Requirements

Strong knowledge of standard office management equipment, systems and procedures
Strong informal leadership skills
Exercise independent judgment and take action under minimal supervision
Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities
Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills
Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values
Intermediate level proficiency with Microsoft Word, Excel and Outlook
High School Diploma or equivalent combination of education and experience required, Associate’s degree preferred
4+ years related experience in an office environment required
2+ years work experience in a financial institution highly preferred

Nice To Haves

2+ years work experience in a financial institution highly preferred
Associate’s degree preferred

Responsibilities

Compose correspondence of a highly confidential and complex nature; use a high level of tact & integrity due to frequent senior level contacts; exercise considerable independent judgment
Provide indirect supervision to lower level clerical employees and/or act as a lead to lower level clerical employees on projects
Prepare pre-call agendas for meetings including presentations and compilation of necessary information
Perform a wide range of advanced administrative support duties of highly responsible, complex, confidential nature; support individuals at a senior, executive level
Keep organized department records and ensure departmental efficiencies
Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.
Create, maintain and edit documents, spreadsheets, files, and presentations
Prepare routine correspondence and correspondence of a more confidential and complex nature
Schedule appointments, screen phone calls, take messages and make travel arrangements
Regular communication and interaction with customers and team members
Manage and maintain accounts and internal databases containing confidential information and analyze complex information requests
Coordinate activities and complete special projects
Perform administrative duties, including; greeting guests entering the office, coordinating meetings and events, championing technology needs and repairs for conference rooms, handling daily mail and shipping needs, maintaining office and cafeteria supplies coordinating with facilities manager
Perform other duties as assigned