Administrative Assistant III – Economics & Business

State of Colorado•Golden, CO

19h•Onsite

About The Position

The Department of Economics and Business at Colorado School of Mines is seeking a highly organized, proactive Administrative Assistant III to serve as the operational hub of our department. This role is ideal for someone who enjoys variety in their workday and takes pride in creating efficient processes, supporting faculty and students, managing complex administrative functions, and helping deliver successful department programs and events. You will be a key resource for faculty, staff, students, visitors, and campus partners, ensuring the department's day-to-day operations run smoothly and effectively. If you enjoy solving problems, building relationships, juggling multiple priorities, and providing exceptional service in a collaborative academic environment, we encourage you to apply. The Department of Economics and Business supports undergraduate and graduate programs that prepare future leaders in business, engineering management, and resource economics. Our faculty, staff, and students contribute to teaching, research, and service initiatives that advance the mission of Colorado School of Mines.

Requirements

Three (3) years of relevant experience which included administrative work, front desk reception, records management, and event management.
Proficiency with spreadsheet and word processing software (i.e. Word and Excel).
Strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds.
Excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise.
Excellent judgment and discretion and be able to work confidentially with sensitive and protected information.

Nice To Haves

Workday experience

Responsibilities

Serve as the first point of contact for students, faculty, staff, and visitors, providing exceptional customer service and directing inquiries appropriately.
Coordinate office operations, administrative processes, and departmental workflows.
Manage calendars, meeting logistics, conference room scheduling, and shared department spaces.
Coordinate faculty, staff, student, and visitor travel arrangements and reimbursements.
Maintain departmental records, databases, communications, and websites.
Process purchasing, supply orders, expense reports, and other administrative transactions.
Assist with faculty searches and onboarding activities.
Coordinate communication efforts, including newsletters, announcements, marketing materials, and social media content.
Maintain departmental facilities, common spaces, office supplies, and operational resources.
Support department leadership with special projects, reporting, and administrative initiatives.
Coordinating logistics, scheduling, catering, and event materials.
Reserving and preparing event spaces.
Working with vendors, campus partners, faculty, and student groups.
Assisting with event setup, execution, and wrap-up activities.
Supporting guest speakers and visitors with travel and hospitality arrangements.
Troubleshooting day-of event needs and ensuring a positive participant experience.