Administrative Assistant III, Early College & Promise Programs

Yavapai College•Prescott, AZ

8d•Onsite

About The Position

The Administrative Assistant supports the operational, administrative, and logistical functions of Early College and Promise Programs across the district. This role is responsible for coordinating program activities, managing scheduling and events, supporting instructional processes, and maintaining accurate records to ensure efficient, compliant, and student-centered program delivery. This position plays a key role in supporting high school partnerships, dual enrollment faculty coordination, and early college and promise programming across multiple campuses and sites.

Requirements

Associate’s degree
Three years of related experience
Experience in administrative coordination, preferably in higher education or K-12 partnerships
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Ability to manage multiple priorities across campuses and external partners

Nice To Haves

Bachelor’s degree

Responsibilities

Coordinate day-to-day administrative operations for Early College and Promise programs
Manage complex scheduling across multiple campuses, high schools, faculty, and program activities
Maintain program calendars and coordinate meetings, workshops, and key events
Plan and coordinate logistics for Early College events, workshops, orientations, and partner meetings
Manage scheduling, space reservations, materials, and communication for all program events
Support recruitment and outreach activities in collaboration with program staff and partners
Coordinate processes related to Dual Enrollment faculty staffing and stipend assignments
Support Faculty Liaison/FLAC coordination, including scheduling, communication, and documentation
Assist with tracking and processing faculty stipends in collaboration with Payroll and the Business Office
Maintain records related to course offerings, faculty assignments, and instructional needs
Support coordination with high school partners for scheduling, workshops, and program activities
Support audits, reporting requirements, and adherence to state and institutional policies
Coordinate with the Business Office on documentation for third-party billing, payments, refunds, and stipends
Acts as a backup for the Admission Area
Acts as a backup for the Enrollment Management Coordinator
Assist with tracking program-related expenditures and documentation and acts as a budget liaison for Early College
Support processing of forms related to concurrent enrollment and program participation