Administrative Assistant II

DPDHL • Las Vegas, NV

4d

About The Position

The HR Administrative Assistant II supports the Human Resources department by helping ensure HR processes and administrative tasks run smoothly. The role manages employee and personnel records and provides operations with support concerning company benefits and policies. The position requires organization, attention to detail, confidentiality, and professionalism.

Working under the general supervision of the General Manager, the role provides administrative and clerical support to management, including personal secretarial services. It involves exercising discretion and judgment, maintaining records and reports, communicating with associates, and providing courteous, responsive, and accurate information.

Requirements

• Two years of related experience.
• High school diploma or equivalent is preferred.
• Highly organized and detail-oriented, with the ability to maintain confidentiality and professionalism.

Nice To Haves

• High school diploma or equivalent.

Responsibilities

• Screen telephone calls and visitors and determine whether to redirect them to subordinate managers or other offices.
• Provide information to callers, using detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices, and operations.
• Perform confidential administrative work, including typing, proofreading, and assembling reports or proposals, and taking, transcribing, and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review mail directed to management staff; compose responses to routine inquiries, determine which items can be delegated, and forward appropriate items.
• Follow up with subordinate managers on delegated assignments, including their status and completion.
• Maintain the administrative filing system, including confidential materials.
• Process weekly payroll records.
• Serve as a central communication point for associates.
• Operate office equipment, including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Benefits

• Affordable medical, dental, and vision coverage available beginning on the 30th day.
• PTO program, including paid holidays and vacation.
• 401(k) with company match.
• Tuition reimbursement program.
• Training and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED